Clinic Administrative Assistant

Fresenius Medical Care•Moses Lake, WA

19h•Onsite

About The Position

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment. Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include preparing and typing routine correspondence, form letters and reports, answering telephone & routing calls, greeting visitors and patients, setting up and maintaining filing systems and basic databases, completing forms and reports, recording meeting minutes, making copies, preparing purchase orders, assisting with accounts receivable and accounts payable functions, distributing incoming mail, maintaining calendar and daily schedules, scheduling appointments & arranging meetings, maintaining inventory of office forms and supplies, assisting with personnel administrative functions, and acting as backup to other clerical personnel. Additional responsibilities include assisting in the collection of Patient Statistical Profile and Continuous Quality Improvement Data, assisting with month-end reporting, auditing records for compliance with medical records standards, maintaining records of hospitalization and patient travel, preparing medical records for facsimile or mail, organizing patient travel, coordinating with transient patient paperwork, coordinating transfer placements and confirmations, ensuring admissions paperwork is completed and sent to designated departments, assisting with medical appointment referrals and scheduling, assisting with transportation coordination and referrals, and ensuring data entry for Crown Web, ESRD 2728, ESRD 2746 and PART is completed. Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Requirements

High School Diploma required
Minimum 6 months relevant experience without a degree
0-6 months experience with an Associate degree or secretarial school
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred
Good verbal communication skills
Pleasant telephone manner

Responsibilities

Preparing and typing routine correspondence, form letters and reports
Answering telephone & routing calls to the appropriate person
Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed
Setting up and maintaining filing systems and basic databases as applicable
Completing forms and reports as required by the various company offices and outside vendors and agencies
Recording the minutes of meetings and providing the resulting documents as necessary
Making copies of correspondence and other printed matter as required by manager
Preparing purchase orders using the appropriate software application
Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed
Distributing incoming mail
Maintaining calendar and daily schedules
Scheduling appointments & arranging meetings
Maintaining inventory of the necessary office forms and supplies
Assisting with various basic personnel administrative functions as needed
Acting as backup to other clerical personnel in office as needed
Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data
Assists with month-end reporting requirements
Assists in auditing records for ongoing compliance with medical records standards
Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
Prepares medical records for facsimile or mail related to travel, transplant, disability and others
Organizes travel for patients by contacting and providing requested medical records
Coordinates with transient patient paperwork
Coordinates transfer placements and confirmations along with Clinical Manager
Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning
Assist with medical appointment referrals and scheduling
Assist with transportation coordination and referrals
Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART
Other duties as assigned
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.