Clinic Administrative Assistant

Big Stone Therapies • Wheaton, MN

7d • Onsite

About The Position

Big Stone Therapies is currently seeking a full-time Clinic Administrative Assistant to join our team at our rehabilitative therapy clinic in Wheaton1205 5th Ave N. This is a benefited position scheduled for 32 hours per week (0.80 FTE). The schedule for this position is Monday, Tuesday, Wednesday, Friday: 8:00am-4:30pm; with a daily 30-minute unpaid break. We offer flexibility in scheduling and will work with the successful candidate to establish a schedule that meets both clinic and individual needs.

Requirements

• High school graduate or equivalent.
• Strong computer skills to include proficiency in Microsoft Office products, the Internet, and the ability to learn new systems.
• Excellent verbal and written communication skills to interact with patients and co-workers in a professional manner.
• Excellent phone etiquette and in-person customer service abilities.
• Able to adapt and thrive in a changing and fast paced environment.

Nice To Haves

• Two-year degree in a related field.
• Previous experience in a medical office setting or other customer service-related field.

Responsibilities

• Schedule new referrals.
• Gather and verify demographic and insurance information.
• Schedule, reschedule, and cancel patient appointments as required.
• Monitor patient schedule to maximize productivity.
• Perform patient appointment reminder.
• Provide instructions to patients to ensure they are prepared for appointments.
• Resolve scheduling conflicts as they occur.
• Assess staffing needs for high and low census times.
• Communicate with therapists about schedules, patients, and any changes.
• Schedule all other non-patient care time. (Meetings, care conferences, PTO, etc.)
• Demonstrate excellent customer service in all interactions with patients, visitors, referral sources, co-workers, and all other parties.
• Courteously receive and respond to incoming telephone calls and emails.
• Maintain the appearance of the waiting room.
• Maintain confidentiality and security of Protected Health Information.
• Distribute mail.
• Scan, fax, and print documents.
• Clean/sanitize clinic areas as required.
• Orders supplies and maintain stock levels as required.
• Maintain patient charts.
• Opening and closing duties.
• Attend meetings as required.
• Other clinic duties as assigned.

Benefits

• Health, Dental, Vision, Life, Short-Term Disability insurance options
• Flexible Spending Plan(s)
• 401k with employer contribution
• 8 paid holidays (including your birthday!)
• Generous paid time off accrual

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED