Clinic Administrative Assistant

Trinity Health•Sharon Hill, PA

2d•Onsite

About The Position

The primary purpose of this role is to provide administrative assistance and clerical support to ensure cost-effective operations, optimal communication, and effective management of the clinic within the PACE Organization. The position involves problem-solving, working independently, and assisting with ad-hoc special projects. Additionally, the role will perform clinical tasks, including blood draws.

Requirements

High School Diploma or equivalent required.
One (1) to three (3) years of progressive secretarial experience and knowledge, supporting management and multiple positions.
Proficiency with Microsoft Word, Excel, Power Point and Outlook required.
Strong Excel skills are critical to success in the position.
Excellent organizational, problem-solving, communication and customer service skills.
Ability to adapt to change, manage and be flexible with work priorities, and pay attention to detail.

Nice To Haves

Associate degree preferred.
Experience in data entry and scheduling preferred.
A combination of education and experience may be acceptable.

Responsibilities

Performing clerical tasks of the clinic.
Assisting with and tracking orders for supplies and equipment for clinic and support areas.
Performing clinical tasks and blood draws as a certified phlebotomist.
Scheduling clinic appointments, in-house x-rays/ultrasounds, and resolving scheduling conflicts.
Scheduling and coordinating all assessments for new participants.
Maintaining clinic flow in the waiting room and exam rooms.
Answering telephone calls and checking voicemails, providing follow-up as needed.
Preparing participants for appointments with Providers.
Training new colleagues in the clinic.
Cleaning and setting up exam rooms.