Client Services Coordinator

Savills plc • Chicago, IL

38d

About The Position

Utilize administrative and technical skills to provide support to assigned brokerage team(s); to help them achieve their business plan goals and objectives each year. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information. Provide back-up support to the entire office as assigned by Director of Operations

Requirements

• Strong organizational and communication skills
• Ability to read and interpret basic leases and contracts
• Knowledge of SalesForce and LinkedIn, CoStar and other marketing tools as required
• Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)
• Effectively communicate and interact with brokers, staff, vendors and clients.
• Consistently demonstrate a high level of performance and professionalism.
• Ability to multi-task and meet deadlines in a high-pressure environment.
• Excellent command of the English language, both verbal and written.
• Maintain discretion and exhibit sound decision making skills.
• Exhibit a high level of attention to detail.
• Self-starter and strong time management skills.
• Strong work ethic and positive attitude.
• Ability to adapt to company specific software.
• At least five years' experience in an administrative support position.
• Any combination of education, training and experience that demonstrates the ability to perform the duties of the position.

Nice To Haves

• Working knowledge of Adobe InDesign/Illustrator or strong graphics knowledge preferred
• Associate or Bachelor's degree
• Commercial real estate experience

Responsibilities

• Provide administrative and technical support to assigned team as needed.
• Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints.
• Copy, print and bind presentation materials.
• Conduct online research.
• Create stacking plans in Excel.
• Coordinate on/offsite meetings including scheduling appointments, keeping calendars and arranging travel itineraries and meeting room reservations.
• Perform accounting functions which may include preparation of expense reports and billings
• Complete additional duties and responsibilities as assigned by Office Administrator or Branch Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees