Client Services Coordinator & Office Assistant

Miranda Construction•Louisville, KY

4d•Onsite

About The Position

At Miranda Construction, our core values are the foundation of who we are. Wisdom, creativity, community, joy, diversity, and commitment influence how we make decisions, support one another, and build lasting relationships. These values are carried out through every part of our company and reflect what it means to build great projects while also building great people. We are seeking a detail-oriented customer-focused Client Services Coordinator & Office Assistant to provide exceptional client support while assisting with daily office operations. The ideal candidate will serve as first point of contact for clients, coordinate administrative activities and help maintain an organized and efficient workplace.

Requirements

Office assistance and client relations experience
A minimum of 5 years’ experience is required.
Proficiency in MS Office and excellent computer skills; skilled in use of Microsoft Excel with ability to create spreadsheets
Excellent verbal, written, and interpersonal communication skills
Strong organizational skills with high degree of accuracy and attention to detail
Excellent time management skills and ability to multi-task and prioritize work
Open to change and willing to learn new skills
Ability to follow up on pending issues
Ability to meet deadlines
Ability to work independently and as part of a team
Strong problem-solving skills
Customer service orientation
Solid understanding of basic bookkeeping and construction accounting
Experience with Sage 300 software
Team player with positive attitude

Nice To Haves

Experience in commercial or general contracting is beneficial.

Responsibilities

Greet and assist clients, vendors, subcontractors and visitors
Open and Close Building Daily
Answer and direct incoming phone calls and emails
Handle incoming and outgoing mail, deliveries and packages
Maintain welcoming and professional front office environment. Manage overall building cleanliness (internal and external) and scheduling with cleaning vendors
Assist Accounts Payable with check runs and lien waivers, for 2 companies
Provides updates on a weekly basis regarding unsigned lien waivers and checks on hand.
Manage Verizon phone account
On board all new subcontractors and suppliers & updates Master Vendor List as needed
Schedules in-house meet & greet events with new subcontractors and vendors
Manage and maintain current subcontractor COI’s & ensure minimum requirements are met
Assists with HR/Safety as needed
Manages Office Calendars as needed and assists training team on scheduling meeting rooms
Distributes weekly job lists for 2 companies
Assists with Special Events internally and externally
Procure and manages office supply inventory
Oversees building maintenance

Benefits

Competitive comprehensive package including salary, bonus opportunities, health/dental/vison insurance, 401(k), PTO and paid holidays
Opportunity for career growth within a growing construction organization
Collaborative, team-oriented culture
Meaningful work supporting both office and field operations
Competitive Base Salary
Discretionary Bonus Program
Health, Dental & Vision Insurance
401(k) Plan
Paid Time Off (PTO) and Paid Holidays
Company Cell Phone