Client Services & Administrative Coordinator

Credit Solutions LLC•Lexington, KY

75d•Hybrid

About The Position

Credit Solutions is seeking a dependable and organized Client Services & Administrative Coordinator to support our Client's and Client Services team and help ensure accurate, timely, and efficient daily operations. This is a hands-on position that combines client service, administrative support, reporting, payment processing, reconciliation, account documentation, and coordination of daily activities. The ideal candidate is someone who enjoys staying organized, working with data, solving problems, and providing dependable support to clients and team members. A college degree is not required. We are more interested in your experience, work ethic, attention to detail, communication skills, and ability to learn and take ownership of responsibilities.

Requirements

Organized and able to manage multiple priorities.
Comfortable working with numbers, spreadsheets, and detailed information.
An excellent written and verbal communicator.
Able to prepare clear, professional correspondence.
Dependable and willing to take ownership of assigned responsibilities.
Comfortable identifying problems and finding practical solutions.
Detail-oriented with a strong focus on accuracy.
Able to review account information and documentation carefully.
Able to maintain confidentiality and handle sensitive information appropriately.
Comfortable learning new software and business processes.
Able to work independently while also contributing to a team environment.
High school diploma or equivalent.
Strong written and verbal communication skills.
Strong organizational and time-management skills.
Proficiency with Microsoft Office Suite, especially Excel.
Strong attention to detail and accuracy.
Ability to prepare clear and professional correspondence.
Ability to handle confidential information professionally.
Ability to work independently while also supporting a team.

Nice To Haves

Client services or customer service
Administrative support
Healthcare or medical billing
Payment processing or cash posting
Reconciliation or financial administration
Collections or accounts receivable
Account documentation and correspondence
Escalation or complaint resolution
Reporting and data management
Employee training or onboarding
More advanced Excel skills such as formulas, lookups, pivot tables, and data analysis are a plus.

Responsibilities

Coordinate daily administrative activities within Client Services.
Provide support for routine client and operational questions.
Communicate professionally with clients and internal departments.
Assist with payment processing, cash posting, deposit reporting, and account reconciliation.
Review reports and identify discrepancies or items requiring follow-up.
Maintain accurate records, documentation, and account information.
Assist with client reporting and routine account management activities.
Monitor assigned workflows to ensure tasks are completed accurately and on time.
Handle account-related documentation and correspondence associated with escalated accounts and client requests.
Review account information and supporting documentation to prepare clear, accurate, and professional written responses to account escalations.
Coordinate appropriate follow-up on escalated account matters and ensure responses and documentation are completed within established timelines.
Assist with new client setup, system updates, and implementation activities.
Perform quality checks and audits to help maintain accuracy and compliance.
Assist with training and onboarding of team members as needed.
Identify opportunities to improve processes, organization, and efficiency.
Use Microsoft Office Suite to prepare reports, maintain spreadsheets, analyze information, and communicate results.
Provide backup support for other Client Services functions as needed.