Client Service Representative Eastern Animal Hospital

Eastern Animal Hospital•Baltimore, MD

2d•$17 - $19•Onsite

About The Position

Eastern Animal Hospital, a practice with over 30 years of service and an AAHA accreditation, is seeking a Client Service Representative (CSR). The CSR will report to the Practice Manager and is responsible for providing an exceptional client experience during every interaction. This role involves engaging clients, performing administrative tasks such as record maintenance and appointment tracking, managing reception, processing payments, and data entry. The CSR will utilize their knowledge of practice procedures, regulations, and veterinary terminology to ensure excellent patient care and client satisfaction.

Requirements

Ability to work on weekends as required
High school diploma or equivalent
Previous veterinary experience preferred
Client satisfaction references preferred
Practices OSHA safety techniques including proper PPE

Responsibilities

Leads practice opening and closing procedures per Practice Manager instructions and practice procedures.
Ensures all public areas are clean and presentable for patients; cleans and straightens areas including the front desk, reception area, waiting area, office, public bathroom(s) and exam rooms.
Processes cash, checks, charge card payments and credit account payments.
Schedules appointments for the clinic adhering to practice and Doctor preferences and ensure appropriate workflow.
Assists in the updating of client/patient files, as needed.
Prepares and sends client correspondence.
Sends reminder notices to clients for periodic notifications; conducts re-calls to clients on a timely basis from a call back list.
Performs a backup of the computer system on a regular basis, as directed.
Performs and oversees the performance of posting daily business.
Welcomes clients and patients to the practice with a warm and friendly demeanor and ensures an excellent experience during the practice visit.
Answers incoming telephone calls applying proper telephone etiquette.
Presents clients with medications, instructions, new client kits and any other take home items.
Handles emergency situations with great care, patience, and following established clinic policies and procedures.
Addresses client concerns in a calm appropriate manner, ensuring every experience ends in satisfaction.