Client Service Coordinator - Casual

Bayshore•Vaughan, ON

8d•Onsite

About The Position

Bayshore HealthCare is seeking a Client Scheduling Coordinator to join their dynamic team. This role is crucial in connecting patients, families, and healthcare providers. The ideal candidate will possess superior customer service skills, a willingness to learn, and a strong drive for scheduling. This is a casual position with specific working hours: Fridays from 2:00 PM to 10:00 PM, and weekends from 7:00 AM to 3:00 PM and 2:00 PM to 10:00 PM.

Requirements

Secondary School Diploma
A minimum of two years related customer service experience, preferably in healthcare
Proven customer service skills, preferably in healthcare or other high-paced customer service environment
Strong ability to communicate effectively, both written and orally, in English
Ability to handle issues and problem solve with tact and diplomacy
Excellent computer skills (Windows, Microsoft office, internet, EMR)
Ability to prioritize and handle multiple demands in a fast-paced environment
Proven organizational and teamwork skills; able to work independently and prioritize workload
Positive work and attendance performance essential
Strong interpersonal skills including demonstrated ability to build rapport and connections
Advanced competency in keyboarding and scheduling software with a willingness to learn

Nice To Haves

Completion of a related certificate/diploma such as Medical Terminology or Office Administration is preferred.
French language proficiency will be considered an asset and is a requirement for all Quebec locations

Responsibilities

Professionally engage with patients, families, staff, and funder organizations.
Quickly handle funder referrals and updates in the EMR (Procura).
Collaborate with Supervisors, field employees and patients to assess service needs.
Assign care providers based on client needs, geographic area, staff skill-set and availability.
Ensure consistent caregiver assignments and service delivery.
Keep patients and staff informed of initial and ongoing schedules.
Optimize staff schedules to meet their availability and client care needs.
Maintain accurate records in the EMR.
Address patient concerns promptly and follow escalation pathways.