Client Service Associate

Merit Financial Advisors • Rockford, IL

1d • Onsite

About The Position

The Client Service Associate is a key role that ensures excellence in customer service. This person manages client interactions and maintains the highest level of confidentiality and discretion in all business matters to complete appropriate paperwork in a professional and timely manner.

Requirements

• Associate’s or Bachelor’s Degree
• Minimum of 1-2 years in client service for a wealth management firm.
• Previous experience working on Fidelity or Schwab platforms
• Excellent knowledge of the securities industry’s rules & regulations
• Proficient computer skills and proficiencies in Outlook, Word, Excel, and Salesforce are desired.
• Excellent written and verbal communication skills.
• Outstanding teamwork and time management skills.
• Excellent interpersonal skills
• Ability to handle multiple tasks and operate in tight deadlines.
• Strong team-oriented mentality with a desire to achieve personal and company performance goals.
• Ability to interact with clients and team members in a professional and respectful manner.
• Detail-oriented and self-motivated.
• Curiosity and ingenuity to help implement new client‐related technology solutions as well as creatively build and maintain methods and procedures of the company.

Responsibilities

• Develop and maintain solid relationships with clients.
• Assist with scheduling client appointments for advisor.
• Investigate and resolve various administrative matters impacting the client’s overall situation, to include: abandoned property issues, cost basis determination, account and transaction history as needed, identification of fees assessed, resolution of corporate actions, and any other activity or issue needing attention.
• Provide operational support for all existing and new clients including but not limited to: Account transfers, Move money requests, Branch check deposits to client accounts, Conversions, Beneficiary updates, Estate Processing, Process and Manage all the new and existing annuity (custodian system) and life policies, Alternative Investment Orders.
• Perform necessary client transactions upon request.
• Research and resolve client inquiries, return all client calls, and ensure client satisfaction at all times.
• Review and resolve client account related issues with custodian(s).
• Proactive follow-up with clients to confirm account updates, paperwork, and check receipt.
• Meet with clients when applicable for new client forms signatures and processing.
• Review notes from client meetings and complete action items.
• Deposit physical checks received at branch via remote check deposit tool.
• Track and document all account changes in Salesforce CRM accurately and in a timely manner.
• Review account transactions daily to monitor trade requests placed, confirm deposits posted, transfers received, confirm client withdraw requests sent, etc.
• Set-up new client online account access and assist existing clients with online account access.
• Maintain Required Minimum Distributions.
• Submit & follow-up on advisory trade requests with Merit Investment Team.
• Document all communication & interactions with clients and prospects and Processing managers in Salesforce CRM in a timely manner.
• Work closely with the Processing Manager.
• Maintain paperless client files on our cloud‐based system.
• Keeping advisor(s) book of business updated within the custodian systems, Salesforce & Orion.
• Collaborate with the Client Service team across all branches to keep-up with changes at custodians and develop and improve systems and processes.
• Resolve account-related compliance requests.
• Track & submit insurance licensing, renewal and appointments.
• Maintain & submit branch compliance files quarterly.
• Handle miscellaneous operational activities and projects.
• Participate in prospect and client events.

Benefits

• Competitive, based on experience
• Medical Insurance
• Dental/Vision Insurance
• Life & Personal Accident Insurance
• Short-term Disability Insurance
• Long-term Disability Insurance
• Flexible Spending Account (FSA), Health Savings Account (HSA) or Dependent Care FSA
• 401(k) Plan with company matching
• Paid Time Off (PTO) and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree