Client Dedicated Administrative Assistant

Who we are: BAL•Richardson, TX

14d

About The Position

Under the guidance of the Administrative Manager, Practice Support Lead, or Lead Paralegal, the Client-Dedicated Administrative Assistant offers comprehensive administrative assistance tailored to dedicated clients or legal teams. This role is pivotal in ensuring precise document preparation to meet deadlines and deliver exceptional client service to both external and internal clients, including other departments within the firm as needed. This role has excellent career-pathing opportunities including the ability to grow into an Immigration Assistant or Paralegal or other career paths.

Requirements

1+ years of experience in an office environment.
High School Diploma or equivalent.
General office clerical skills (e.g. phones, typing, filing, etc.).
General knowledge of Microsoft Office Suite.
Ability to handle multiple assignments.
High attention to detail and accuracy.
Ability to handle heavy workloads.
Strong verbal and written communication skills.
Excellent customer service.
Positive and friendly attitude.
Able to sit and work at a computer keyboard for extended periods of time.
Able to stoop, kneel, bend at the waist and reach on a daily basis.
Able to perform general office administrative activities: copying, filing, delivering and using the telephone.
Able to lift and move up to 25 pounds occasionally.
Regular and on-time attendance.
Must be able to prioritized, schedule and complete testing required for multiple applications with overlapping schedules.
A certain degree of creativity and flexibility is required.
Hours may exceed 40 hours per week.
Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

Responsibilities

Provide general administrative support to legal teams.
Perform general copying.
Send faxes and scan documents.
Perform general file up-keep including physical filing of paperwork and uploading documents to the internal systems.
Retrieve and return files.
Assist with projects as related to the practice.
Create electronic and/or physical files for new cases, including creating file labels.
Prepare shipping labels and letters and collate packets for employer/client copies.
Utilize and update in-house database per instructions.
Prepare reports and perform audits to ensure data quality.
Work with others to maintain file order of the centralized filing cabinets.
Collect recycled papers from Attorneys/Paralegals/Immigration Advisors and dispose in shredding bins as needed.