Client Coordinator

TEKsystems • Rockford, IL

4d • $15 - $15 • Remote

About The Position

We are seeking a detail-oriented Client Coordinator to join a growing team within the healthcare and medical records industry. This position plays a critical role in managing, organizing, and processing medical documentation to support medical review, peer review, and billing operations. If you thrive in a fast-paced environment, have strong organizational skills, and enjoy working with documentation and data, this could be an excellent opportunity to grow your career.

Requirements

• High school diploma or equivalent.
• Minimum of 1 year of experience in a medical office, healthcare environment, or related administrative role.
• Strong data entry and computer skills.
• Proficiency with Microsoft Word, Excel, Outlook, scanners, copiers, and electronic filing systems.
• Excellent attention to detail, organization, and time management.
• Ability to follow detailed instructions and meet strict deadlines.
• Knowledge of HIPAA regulations and handling of confidential information.
• Strong communication skills and a dependable work ethic.

Nice To Haves

• Dependable, highly organized, computer savvy, and enjoys working with documentation.
• Comfortable reviewing records for accuracy, managing multiple priorities, and maintaining a high level of attention to detail in a production-oriented environment.

Responsibilities

• Prepare, organize, scan, process, and maintain electronic and paper medical records and company documents.
• Gather and assemble examinee charts for medical reviews, examinations, and deposition purposes.
• Review completed charts to ensure documentation is complete, properly organized, and free of duplicates.
• Perform clerical and administrative tasks including data entry, filing, emailing, proofreading, and document management.
• Create cover letters, update client records, and maintain organized electronic filing systems.
• Support mail processing and internal document workflows.
• Ensure all work is completed in compliance with HIPAA requirements and confidentiality standards.
• Meet quality, productivity, and turnaround time expectations while working independently.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED