Client Care Specialist (Remote)
About The Position
The Client Support Specialist is responsible for managing a variety of inbound and outbound contacts from prospective and current VCA clients (pet owners) across multiple communication channels. This remote role supports clients in accessing care and services for their pets—whether that involves scheduling appointments, answering questions, or resolving service-related needs. The Specialist delivers a high-quality, compassionate experience by meeting clients where they are and helping them navigate their pet care journey with ease and confidence. This role operates in a fast-paced, client-focused environment and requires strong communication, empathy, and problem-solving skills. The Client Support Specialist collaborates with contact center peers, field teams, and cross-functional partners to ensure seamless service delivery and a consistent client experience across VCA.
Requirements
- High school diploma or equivalent
- 1+ year in a client-facing role such as hospitality, retail, customer service, or contact center
- Proficiency with common digital tools and platforms, including web-based applications, email, and customer service software.
- Comfortability navigating multiple systems simultaneously in a fast-paced environment.
- Ability to troubleshoot basic technical issues independently and maintain productivity in a remote work setting.
- Ability to read, write, and speak English.
- A hardwired internet connection with a minimum speed of 85mbs.
- A quiet, dedicated work space.
Nice To Haves
- Experience in a veterinary, healthcare, or pet care environment preferred.
- Multi-Lingual a plus.
- Strong communication and interpersonal skills preferred.
- Ability to work independently in a remote environment while contributing to a collaborative team culture preferred.
- Demonstrated empathy and client service mindset preferred.
- Experience in a service-oriented or call center environment preferred.
- Familiarity with scheduling systems, CRM tools, or client engagement platforms preferred.
Responsibilities
- Handle inbound and outbound client contacts across multiple channels (phone, chat, email, sms, social, etc.) in a timely, friendly, and professional manner.
- Assist clients with scheduling appointments, accessing services, and navigating their pet care journey using established protocols.
- Provide compassionate, solution-oriented support to pet owners, ensuring each interaction reflects VCA’s commitment to client experience.
- Resolve basic service-related inquiries and collaborate with team members to ensure seamless service delivery.
- Provide feedback to leadership on tools, scripts, workflows, and processes to improve client experience.
- Identify recurring issues or gaps and suggest enhancements to training, resources, or systems.
- Participate in pilot programs and contribute to process improvement initiatives.
Benefits
- Competitive salary with paid time off & holidays
- Medical, dental, and vision insurance for you and your loved ones.
- Fertility and family-building assistance.
- Paid Parental leave.
- Practice Paid Basic Life Insurance.
- Practice Paid Short- and Long-Term Disability.
- Automatic enrollment 401(k) Savings Plan after 60 days of employment with generous company match.
- Commuter Benefits.
- Legal Plan.
- Health Savings Account & Flexible Spending Account.
- Mental health support and resources.
- Paid Volunteering.
- Optimum Wellness Plans® for up to three pets.
- Continuing Education allowance & MED hours for eligible positions.
- Student Debt Relief (for full-time DVMs).
- A Variety of discounts including Mars, PetSmart, Royal Canin, fitness, cellular and so much more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
