Clery Compliance Officer

Ferris State University•Big Rapids, MI

42d•Onsite

About The Position

Reporting to the Director of Public Safety, the Clery Act Compliance Officer serves as the campus coordinator responsible for compliance with the regulatory requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Working collaboratively with the Ferris State University Department of Public Safety and other campus departments, the Clery Act Compliance Officer serves as the expert resource for all laws and regulations as outlined in the Federal Clery Act as well as laws and regulations pertaining to the processing, retention, release, and disposition of Department of Public Safety and Clery records. This position helps develop a comprehensive, “best practice” Clery Act Compliance program. The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future. The university will not assist with any F-1 EADs, OPT, H-1 B, etc.

Requirements

BA degree
At least five years of progressively responsible roles in law enforcement or security or three years of Clery compliance experience.
At least five years of progressively responsible roles in law enforcement or security or three years of Clery compliance experience.

Nice To Haves

Prior experience/understanding of the Clery Act.
Associates' or a BA degree in Criminal Justice

Responsibilities

Coordinates the institution’s Clery Act Compliance program.
Develops the institution’s Clery Compliance policies and procedures.
Establishes and maintains Clery Act compliance programs at each separate campus.
Coordinates the development of a Clery Compliance Committee and acts as committee chair.
Prepares and distributes the Annual Security Report.
Ensures notices announcing the availability of the Annual Security Report are properly developed and available to prospective students and employees.
In conjunction with the applicable offices, develops and implements Clery Act-required policies, programs, and activities.
Collaborates with Human Resources, Student Affairs, Housing, and other campus departments to identify Campus Security Authorities (CSAs) as defined by the Clery Act.
Develops processes for ensuring specific CSA responsibilities and training requirements are included in job descriptions across the University.
Help maintain the principal CSA roster and email distribution list for each academic year, including making frequent updates to reflect staffing changes.
Send communication to CSAs involving obligation reminders, campus reporting procedures, and requests for information.
Provides, facilitates, and coordinates training for institutional CSAs and key stakeholders on Clery Act compliance.
Maintains a centralized and organized database for collecting, managing, and reporting Clery Act data.
Compiles, examines, and verifies crime and disciplinary referral data from various internal and external sources, including the Department of Public Safety (DPS), Housing, Student Conduct, Academic Affairs, Human Resources, Title IX, Big Rapids Department of Public Safety, the Mecosta County Sheriff’s Office, and other law enforcement agencies.
Reviews all DPS police reports to ensure proper crime classification of incident reports, review for timely warning considerations, crime log inclusion and annual statistical disclosures.
Reviews all local law enforcement police reports for non-campus locations to ensure proper classification, assess for timely warning or other communicative considerations, crime log inclusion and annual statistical disclosure.
Reviews all University CSA reports for timely warning considerations, crime log inclusion in annual statistical disclosures.
Reconciles University CSA reports to maintain accurate records, including maintaining a Clery compliant audit trail and annual archiving of reports.
Coordinates retention of printed and electronic records for Clery Act compliance.
Coordinates with the appropriate University departments to ensure compliance with programming for VAWA, drugs and alcohol, and crime prevention and security awareness.
Maintains records for programming for VAWA, drugs and alcohol, and crime prevention and security awareness.
Assists with collaborating with Housing, Facilities Management, Student Life, Office of Student Conduct, and other campus departments to maintain Clery Act classification procedures for all buildings and properties owned and/or leased by Ferris State University and officially recognized student organizations.
Develops and maintains a campus Clery map and conducts an annual review to ensure continued compliance.
Coordinates with Athletics, Office of Student Life, Office of Student Conduct, Office of Vice President of Administration and Finance, and other campus departments to collect and track student travel information.
Ensures maintenance of property list of registered student organizations in partnership with the Office of Student Life.
Maintains principal Clery geography spreadsheet and provides a consolidated list of Clery geography locations annually for collection of crime statistics from outside law enforcement agencies.
Assists with initiating, developing, revising, and maintaining all the University’s Clery Act compliance program policies and procedures to ensure compliance with Clery Act-related laws and regulations.
Conducts research on pending changes to the Clery Act and related laws and regulations to determine their impact on current college policy and procedures.
Consults and interacts with other institutions, agencies, and entities outside of Ferris State University to discuss best practices, compliance concerns or regulation interpretation; assists with implementing campus-wide best practices when applicable.
Ensures familiarity with the Higher Education Opportunity Act (HEOA), Higher Education Act (HEA), Family Educational Rights and Privacy Act (FERPA), policies and compliance requirements.
Maintains and updates the daily Crime and Fire Logs in compliance with the Clery Act.
Ensures crime and disciplinary referral data gathered from various internal and external sources are included on the log.
Ensures appropriate sworn/non-sworn DPS personnel update the disposition of all crime reports for Clery Act compliance.
Develops a process to capture all reported crimes within DPS’s patrol jurisdiction, as defined by the Clery Act, for inclusion on the log.
Collaborates on all related activities in support of the Annual Security Report (ASR).
Prepares and assists with publishing and distributing the ASR to current and prospective students and employees.
Reviews policies and procedures by various campus departments and updates annual report accordingly, to ensure information is accurate and Clery-complaint.
Coordinates with the appropriate college departments to ensure compliance with regulations such as the Drug Free Schools and Communities Act (DFSCA) and Violence Against Women Act (VAWA).
Collaborates with other campus departments and records custodians to ensure proper retention schedules for Clery-related documents.
Assists with developing policies, procedures, and sample language for the Emergency Notification and Timely Warning communications.
Collaborates with the Director and Asst. Director of Public Safety to ensure compliance with Emergency Notification and Timely Warning requirements of the Clery Act.
Coordinates with the Director of Public Safety to ensure that at least one test of emergency response and evacuation procedures are completed annually that meet federal requirements.
Keeps a record of all tests that are conducted and keeps maintains a file for all applicable information (tabletop exercise, communications and after report summaries).
Participates with Michigan Clery Compliance Connection (MiC 3) group or other Clery networking group for Michigan Colleges and Universities.
Maintains the Department of Public Safety’s website and coordinates with the Director of Public Safety on updates.
Assist with dispatching as necessary.
Carries out responsibilities in accordance with university policies and applicable laws.
Operates a university or personal vehicle safely while carrying out job responsibilities. Will authorize, pursuant to university policies and procedures, a driving record check, and will meet the driving authorization requirements through the course of employment in a position where you are authorized to drive a vehicle as part of our duties.
Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
Support, promote, and develop university student enrollment and retention initiatives.
Any other duties assigned within the position classification area.