Clerk Typist II Bilingual/Spanish

Compton Unified School District•Compton, CA

8d•Onsite

About The Position

Under general supervision, this role leads clerical workers and participates in various clerical tasks including record keeping, machine operation, reception, and composing documents. The position involves designing forms, compiling data for reports, posting and verifying data, ensuring deadlines are met, and managing document flow. Additionally, the role requires operating office equipment, managing supplies, assisting visitors, and potentially training student workers. The Clerk Typist II is also responsible for composing and proofreading various written materials, and creating visual aids.

Requirements

Equivalent to graduation from high school.
Two years of clerical experience.
Ability to use a word processor to key stroke at 45 net words per minute.
Oral and written abilities in a second designated language (Spanish required for this specific role).
The District's ROP Office Occupation or Adult School Keyboarding Certificate will be accepted in lieu of District typing test providing the ability to keyboard at 40 words net per minute from a clear copy is demonstrated and certified by the Program Administrator.
The incumbent's program certification date must be within 12 months of application submission.

Responsibilities

Design forms for data collection.
Compile data for District, State and federal Reports.
Post data to records, check and verify data, compare data to standard, report deviation.
Set up suspenses, obtain approvals, agreements, completion certification, payment authorization.
Ensure deadlines are met.
Take minutes in long hand.
Sort, collate, assemble, and distribute documents/mail.
File and retrieve documents in established/prescribed system.
Key requisitions, letters, memos, reports, proposals, contracts, purchase orders, transportation requests, schedules using a word processor.
Operate calculator, copier, duplicator, binder, laminator, card duplicator.
Order, receive, store, and issue office/instructional supplies and audio visual materials.
Meet, greet, ascertain needs of visitors/callers, provide or refer.
Set up facilities for meetings.
Post data on activities, facilities use/schedule appointments to calendar.
Make airline/hotel reservations.
Make telephone calls to secure information or service.
Introduce new employees to staff.
Unlock and secure building.
Assign, direct and control the flow of work to clerical employees/students.
Evaluate work completed by subordinates.
Train student workers to perform clerical tasks.
Prepare/compose letters, memos, reports, bulletins, routine form responses of average difficulty.
Proofread and correct written matter for spelling, grammar, punctuation and format and/or wording of drafts.
Construct charts, graphs, workshop and teaching aids (charts, games, task cards).
Perform related duties as assigned.