Clerk - Teaching and Learning Department

Bethel School District 403•Spanaway, WA

3d•Onsite

About The Position

This position's responsibilities are to provide a variety of support to the Teaching & Learning Department. Responsibilities include organizing, coordinating, supporting, providing technical support, managing budgets and office functions, distributing course information and material; coordinate paraeducator certification and training records; serve as liaison with Pierce College and manage training logistics; support communication, scheduling, and accountability systems.

Requirements

Education, training, skills, and experience necessary to carry out the assignment, involving maintaining detailed records and customer service.
Ability to communicate effectively, both oral and in writing.
Skill and accuracy in arithmetic.
Ability to work independently with minimal supervision.
Skill in time management.
Ability to organize and set priorities for work.
Effective customer relation skills.
Ability to establish and maintain effective working relationships with a diverse group of people.
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor.

Responsibilities

Manages and maintains comprehensive records for paraeducator certification requirements, including tracking completion of the Fundamental Course of Study (FCS), General Certificate progress, and clock hour documentation.
Oversees the submission and processing of paraeducator certification reimbursement forms and ensures compliance with state and district-level training mandates.
Acts as the primary liaison between the district and Pierce College for all paraeducator training programs.
Maintains the district's Pierce College para tracking spreadsheet, monitors pay rosters and approvals through Paylink, and collaborates on contract-related matters between the district and the college to ensure seamless implementation of required coursework and trainings.
Drafts and sends timely correspondence to newly hired and current paraeducators regarding certification deadlines, class schedules, and training requirements.
Maintains and distributes training calendars, monitors attendance including no-shows (and related chargebacks if applicable), and ensures accurate data is tracked and reported to support funding and compliance efforts such as iGrant submissions.
Performs related duties consistent with the scope and intent of the position.
Assists Teaching & Learning staff as needed.
Provides additional support with a variety of backup and peak load support to the Teaching & Learning Department including answering telephones, assisting office visitors, additional filing and other office duties as needed or as assigned.
Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.