CLERK SPECIALIST - 60005828

State of Florida

3d•Onsite

About The Position

This is a highly responsible and professional position serving as the Clerk Specialist within the Social Services Department. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply. Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders. Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.” FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

Requirements

Knowledge of correct grammar usage.
Knowledge of basic arithmetic.
Skill in operating basic office equipment.
Ability to organize files, records, and/or other materials.
Ability to follow instructions.
Ability to communicate effectively.
Ability to sort data alphabetically, numerically, and categorically.
Ability to establish and maintain effective working relationship with others.
One year of secretarial or clerical work experience.
Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
A high school diploma or its equivalent can substitute for the required work experience.
Candidate Profile (application) must be completed in its entirety.
Include the supervisor names and phone numbers for all periods of employment.
Account for and explain gaps in employment so that the hiring process is not delayed.
Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement “See Resume” in place of responding to qualifying questions and entering work history.

Nice To Haves

This position requires lifting, pulling, and squatting.
Duties of this position require the incumbent to be knowledgeable of, and utilize the principles of Total Quality Management as needed.

Responsibilities

Responsible for acceptance and screening of telephone calls for supervisor and the department and the appropriate routing of these calls.
Responsible for arranging and insuring that the telephone is answered and mail is received and distributed when out of the office during regular business hours.
Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, records and other documents.
Attends all mandatory FSH and Unit Inservice training. Serves as the Departments Safety Committee Member.
Makes runs to other areas of the hospital, delivering and picking up various correspondence.
Maintains control of ordering, receiving, verifying, storing, dispensing, and monitoring of all department supplies from FSH Warehouse. Independently maintains inventory of assigned area to insure adequate/appropriate level of supplies for the department.
This position consists of skilled work in the operation of complex office equipment. Incumbent is responsible for varied and complex typing and clerical work requiring the exercise of independent judgment in the use of relatively involved work methods and procedures. Incumbent is responsible for the operation of a personal computer, laser printer, and copier.
Other duties as assigned.