Clerk's Judicial Information Specialist
About The Position
The Thurston County Clerk's Office is looking to hire for the position of Judicial Information Specialist to join their team. This is an exciting opportunity for those seeking entry-level work in the court system, work in a great environment, and receive excellent benefits. The role serves as the primary customer service representative for the Clerk's Office, responsible for the initial intake and review of court-related documents, ensuring completeness and accuracy. It is critical to identify and process court-ordered documents in an appropriate and timely manner. The position provides technical assistance on detailed legal processes to the public, researches questions, and handles complaints.
Requirements
- High School Diploma or GED
- One year of college in paralegal studies or other related field
- Three years of progressively responsible office experience in a court or legal environment
- Customer service experience or training
- Typing and ability to utilize a personal computer and related software packages to perform word processing, analysis, information retrieval and tracking.
Nice To Haves
- Knowledge of bookkeeping principles and practices.
Responsibilities
- Audits Superior Court records, in both paper and electronic formats, to ensure completeness and accuracy.
- Maintains detailed audit records to support records retention and authorized destruction processes.
- Acts as primary customer service representative for the Clerk's Office.
- Receives, monitors and processes case files and legal documents, maintains records, and prepares legal documents for court proceedings.
- Provides customers with technical assistance on detailed legal procedures and obtains additional information as needed.
- Reviews incoming documents, identifies court orders, and processes according to procedures.
- Verifies appropriate information is included on paperwork or in file to ensure accurate processing.
- Determines confidentiality level of case file for future examination by individuals.
- Reviews petitions, applications, affidavits, oaths and court orders prior to issuance of writs, subpoenas, letters testamentary and arrest warrants.
- Verifies the accuracy/completeness of legal documents identifying inconsistency with statutes and provides technical information for compliance.
- Assists public including attorneys, law enforcement, court and community agencies by answering inquiries, explaining detailed regulations, procedures and complex requirements of the judicial process.
- Analyzes case specifications and assists in the selection of appropriate mandatory forms required to proceed in court.
- Evaluates customer's need for domestic violence, harassment and/or restraining orders and assists customers in the preparation of documents for emergency matters.
- Enters and retrieves computer data.
- Utilizes statewide indexing and person database systems to conduct complex and extensive record searches.
Benefits
- Retirement plan
- Pre-tax savings accounts
- Comprehensive health care
- Dental care
- Vision care
- Paid vacation
- Paid holidays
- Flexible Work Schedules (alternative or compressed schedules and/or remote working)
- Voluntary deferred compensation plans
- Flexible Spending Account (FSA) for out-of-pocket health care and daycare expenses
- Public Service Loan Forgiveness (for full-time public service employees)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
