Clerk IV GFEBS

Chenega Corporation•Fairbanks, AK

11h•Onsite

About The Position

The Clerk IV GFEBS will work under direct supervision and guidance, provides clerical support for Management Staffing including Department Supervisors and Designated Leads. Receives, records, and distributes work orders to the appropriate departments. Procures goods and services in accordance with strategic purchasing plans and supports the management of supplier relationships as relevant to contractual requirements. THIS POSITION AND POSTING ARE SUBJECT TO A COLLECTIVE BARGANING AGREEMENT (CBA). UNION MEMBERS CAN BE DISPATCHED DIRECTLY FROM THE AFFILIATED UNION WITHIN 72-HOURS OF THE POSITION POSTING.

Requirements

Bachelor’s degree in a business related field
Minimum four (4) years experience may be considered in lieu of a degree.
Minimum three (3) years experience buying and contracting for services, equipment and products.
Ability to use commercial software programs such as Microsoft Office.
Ability to answer multiple telephone lines.
Ability to maintain neat and orderly files.
Ability to read, write and receive written and/or verbal instructions in English and to communicate information clearly and concisely, using written and verbal skills.
Ability to use forms and databases to provide monthly CDRL reports to the Government or Project Site Manager.
Possess in-depth knowledge of supplier contract award, administration and performance management process including strong price analysis and negotiation skills.
Experience working under Contract Purchasing System Review (CPSR).
Knowledge of government acquisition laws, regulations and guidelines.
Ability to use good judgment and common sense when performing job functions.
Possess patience to work under stressful conditions.
Ability to create special reports through manual and data processing information sources such as GFEBS and Cost Point as requested by the Management Staff or Government.

Nice To Haves

Experience with Cost Point Preferred.

Responsibilities

Prepare and maintain On-Call Schedules.
Receive, input, and forward all service orders to the appropriate shop.
Record information, such as name, address, item to be repaired, or service to be rendered.
Prepare work order and dispatches trouble calls to appropriate personnel within allotted time frame.
Dispatch orders and relay messages and special instructions to mobile crews and other departments, using radio/telephone equipment.
Maintain logs and records containing service calls, work control and inventory.
Sort and distribute service tickets or material to workers.
Prepare written work schedules based on established guidelines and priorities.
Provide weekly service order verification report to each individual shop to check for any discrepancies.
Enter hours and materials daily into GFEBS for work orders.
Maintain facility files by contract requirements in a neat, orderly and timely manner.
Receive and review purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
Resolve complex supplier performance issues including pursuing remedies against suppliers when necessary.
Follow procurement strategy and policies compliant with audit procedures and certified purchasing system processes.
Maintain purchasing files and manage the templates and forms needed to support the purchasing function.
Conduct market research to determine best value solutions for pricing proposal efforts and procurement.
Responsible for planning, developing and buying materials, parts, supplies and equipment in a timely and cost effective way; while maintaining appropriate quality standards and specifications.
Support a vendor management system which tracks acceptability, responsibility, quality, and performance for the vendors used to support Chenega activities.
Conduct close-outs of purchase files in accordance with corporate policies and procedures.
Support the project Safety Plan through personal involvement in all aspects of safety, including training and attention to the adherence to safety requirements pertaining to particular trades or skills.
This position may be designated as Mission Critical as required by the company to meet contract requirements.
This position may be part of an emergency management/response team as required by the company to meet contract requirements
Other duties as assigned