Clerk II

Stony Brook University•Stony Brook, NY

About The Position

This position, which reports to the Executive Director, is responsible for assisting the administrative staff with the general clerical responsibilities for Stony Brook Child Care Services (SBCC). The Clerk II must communicate in a timely manner with parents, staff, University administration, outside agencies, and the community-at-large by providing clerical, reception, and administrative assistance.

Requirements

High School Diploma or GED (foreign equivalent or higher).
Two (2) years of full-time clerical experience.
Experience with Microsoft Excel and Microsoft Word.

Nice To Haves

Associate's degree (foreign equivalent or higher).
Three (3) years of full-time clerical experience.
Experience utilizing SBU SOLAR system.
Experience providing administrative support in a childcare setting.

Responsibilities

Process the support staff payroll paperwork.
Process paperwork and approve timesheets for work study students on the SOLAR system.
Maintain records for support staff licensing requirements.
Responsible for maintaining files, typing, and copying.
Responsible for handling and distributing mail.
Assist with tuition collection and records.
Assist with compiling and updating a list of maintenance items for maintenance workers.
Update and maintain the security card system.
Prepare vouchers for tuition subsidies for the Suffolk County Department of Social Services.
Order food, education, and office supplies for the center.
Coordinate video conferences.
Assist Business Manager with processing accounts payable, purchases, requisitions, and purchase orders.
Maintain constant front-desk coverage for security purposes.
Assist administrative staff with day-to-day operations.
Participate in daily dispatching of incoming calls.
Refer questions to proper channels for reply.
Answer telephone and provide accurate information in a courteous and cooperative manner.
Receive and announce visitors and direct them to the appropriate destination.
Other duties as assigned.