Clerk II - Word/Data Operator

City of Edmonton•Edmonton, AB

9d•CA$52,563 - CA$65,263•Onsite

About The Position

The City of Edmonton’s Parks and Roads Services branch is seeking a dedicated and precise District Support Clerk II to join our Mobility Infrastructure Services team. In this crucial, behind-the-scenes role, you will play a key part in the contribution of our section, focusing on specialized, high-volume data entry and ensuring the integrity of vital financial and payroll information. The District Support Clerk II is responsible for executing essential daily data entry, clerical, and administrative functions that directly support the operational success of our business area. Operating within a fast-paced environment, your primary focus will be the accurate and efficient input of daily labour, equipment hours, and material usage into SAP systems, as well as auditing bi-weekly payroll data in PeopleSoft and SAP to ensure seamless data transfer. As a vital member of Parks & Roads Services, you will actively cultivate our shared vision and champion continuous improvement while embodying our core cultural commitments.

Requirements

High School Diploma, including business subjects with an emphasis on general office practices, OR the successful completion of an office administration certificate
A minimum of two (2) years of progressively responsible related administrative and clerical experience
Excellent verbal and written communication skills with a strong focus on delivering outstanding customer service
Exceptional attention to detail and high accuracy with grammar, punctuation, and spelling, ensuring all documents conform to corporate formats
Superb time management skills with a proven ability to prioritize tasks, coordinate work assignments, and adapt schedule priorities in a fast-paced environment
Proven ability to handle sensitive information with the utmost discretion and confidentiality
Ability to establish and maintain effective working relationships with community partners, vendors, and internal staff across various business units
Ability to make independent decisions in accordance with established policies, procedures, and standard operating guidelines

Nice To Haves

Strong knowledge and hands-on experience with municipal software and databases, including Google Products, SAP (CAT2, MIGO, PA30), and PeopleSoft
Demonstrated experience in procedure creation, data entry, and database administration

Responsibilities

Accurately and efficiently input daily labour, equipment hours, and material usage for Mobility Infrastructure Services (MIS) field staff into SAP systems (CAT2, MIGO) within established timelines
Audit and verify bi-weekly payroll data across SAP and PeopleSoft to ensure successful data transfer prior to payroll deadlines
Maintain up-to-date technical knowledge of PARS time entry processes
Respond to and collaborate with District Leadership and Payroll/Employee Service Centre to resolve basic pay inquiries and discrepancies for frontline staff
Update employee master data and work schedules in SAP, including setting up time administrators for new or transferring staff
Maintain digital and physical records, including managing bills of lading and packing slips, ensuring all documents conform to City of Edmonton formats
Coordinate the employee off-boarding intake process
Process reimbursement requests and monitor Bank Overtime payout submissions to ensure timely processing
Coordinate seasonal evaluations (creating and storing files) and manage general office logistics, such as booking meeting rooms and requisitioning stationery and office supplies
Perform specialized entries for Statistical Key Figures (SKF) to track program accomplishments and assist with the adjustment of SAP inventory as required
Extract attendance reports and generate specialized weekly and monthly operational reports for supervisors
Monitor usage hours for City-owned and City-leased equipment