Clerk, Health Information Management Scanning
About The Position
The Health Information Management Scanning Clerk is responsible for scanning and closing various medical documents, including consultation reports, lab reports from non-interfaced labs, and imaging studies from outside facilities. This role also involves data entry for non-interfaced lab data and other necessary information. A key responsibility is reconciling results, consultations, and studies with previously created orders and following clinic procedures for unfulfilled items. The position requires good keyboard speed, the ability to quickly understand information, and careful attention to detail when entering medical information. As part of a teaching facility, the clerk will also communicate with administrative staff, residents, and attending physicians, and complete internal communications as per clinic policy.
Requirements
- High School Diploma or GED
- Certified Medical Assistant or Medical Technologist
- 2-4 years’ experience in a medical facility environment
- Previous experience with electronic health record preferably Medent
- Working knowledge of medical procedures, terminology and billing
- Experienced in electronic medical records, including data entry, creating reports, data analysis and daily auditing of provider performance
- Understanding of HIPAA rules
- Excellent verbal and oral communication skills
- Ability to work in a team-based, high-intensity environment
- Computer literacy
- An ability to work with deadlines
- Ability to work fast and detail oriented
- Ability to multi-task
Nice To Haves
- Buy in and experience working in the EOS® model (strongly preferred)
- Mission-oriented; represents the enterprise in a professional manner while demonstrating organizational pride
Responsibilities
- Scanning of all lab tests, x-rays, H&Ps, ER records, consult letters, internal documents (e.g., consents, opioid and Coumadin contracts)
- Attaching results to orders
- Closing referrals
- Routing documents to Physician and/or NP/PA
- Attaching labs to correct orders and digitally inputting lab values into a trackable field
- Listing open labs and addressing them in accordance with WCPC policies and procedures
- Listing incomplete consultations, imaging studies, and other items as directed
- Verifying open/incomplete studies through direct patient/facility/referring physician contact in accordance with WCPC policies and procedures
- Routing all reports to primary care provider in accordance with WCPC policies and procedures
- Requesting medical records from outside facilities in accordance with all HIPAA and Code of Federal Regulations Title 42 Part 2 (42 CFR Part 2)
- Performing other duties as assigned
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
