Clerk/ Elections Specialist I - Extra Help

County of Shasta•Redding, CA

1d•Onsite

About The Position

Under supervision, coordinate and perform election activities and information systems keying; learn and interpret and implement statutory regulations and policy; prepare marriage licenses, passport filings, notary papers, applications for bonded technicians; accept, review, and process documents for filing; determine appropriate fees on official filings; certify identity of applicants. Extra help positions are hourly employees that may work up to 900 hours in a fiscal year (July 1-June 30). Benefits are not included.

Requirements

One (1) year of journey level clerical experience including customer service (e.g. problem solving for members of the public using complex rules or regulations) and hands-on use of automated systems.
Knowledge of: Modern office methods, procedures, and equipment; record keeping principals and procedures; basic business data processing principles, office administration practices and procedures including filing and Operation of standard office equipment; and the election process.
Ability to: Organize, research, and coordinate files and databases; use initiative and sound independent judgement within established guidelines and perform detailed clerical work with accuracy and with increasing independence; understand, explain, and apply legal regulations and procedures; make accurate arithmetic calculations including percentages and decimals; train, coordinate, and monitor the work of others including regular and temporary staff doing a variety of detailed clerk and election functions; and deal courteously and tactfully with other employees and public.

Nice To Haves

The ideal candidate will have one or more years of increasing responsibility performing complex business office tasks, including customer service, data entry, database management, document preparation and analysis, and creating and utilizing documents and spreadsheets in Microsoft Word and Excel.

Responsibilities

Participates in the day-to-day operations of the candidate services section; provides factual information over the telephone and in person to the public regarding simple election procedures; assists with the maintenance of precinct and absentee supplies, voting booth maintenance, and packing operations.
Oversees, monitors, and participates in the day-to-day operations of the Voter Registration/Outreach Section including responsibility for all voter registration records, backup and maintenance of voter rolls, record verification procedures, signature checking control; issues and receives absentee/mail ballots and processes for counting.
Receives, prepares and enters source documents, verifies accuracy of data entered; maintains records; applies daily transactions to the elections management database system; refers various technical manuals to determine and implement processing and operating procedures; verifies data processing outputs for accuracy; participates in the day-to-day operations of the Clerk functions of the office; accepts and processes applications for marriage licenses and passports; administers oaths and explains to applicants their further responsibilities; accepts and processes fictitious business name statements; files and processes voter registration; files Grand Jury reports; registers process servers and professional photocopiers, and issues appropriate identification cards; and provides appropriate forms.
Participates in the maintenance of filing and record keeping systems.
Prepares routine and non - routine correspondence, reports, communications, memorandums, etc. to provide information, answers inquiries, and/or responds to requests.
Other duties as assigned.