Clerk - Communications

ESC Region 3•Victoria, TX

23h

About The Position

Assists in supporting the day-to-day operations of the Region 3 Marketing and Communications (MAC) Department. Provides clerical, organizational, and communication support for print, digital, and internal/external communication efforts. Print Support will include preparing documents for copying and/or printing, assembling printed materials, and additional clerical duties for the Print Shop including record keeping and package/mail check-in and sorting/delivery.

Requirements

High school diploma or equivalent
Basic proficiency in Microsoft Office and/or Google Workspace

Nice To Haves

experience in an office, clerical, or communications-related role
Associate’s Degree
Effective organizational, communication and interpersonal skills including a customer service mindset and professionalism
Basic proofreading and formatting skills
General knowledge of computer operations and software applications
Ability to manage multiple tasks and prioritize effectively
Ability to complete a high volume of tasks and projects with little or no guidance
Strong attention to detail and organization
Ability to follow written and verbal instructions
Ability to handle confidential information with discretion
Adaptability and ability to respond to changing needs
Perform other duties as assigned by the Communications Coordinator
Experience with Canva or basic graphic design
Familiarity with social media platforms
Basic website editing experience
Basic experience with specialized equipment for printing & finishing
Experience working with print software such as Fiery or Print Commander

Responsibilities

Help provide completed printing jobs as they are requested in a timely, efficient, and accurate manner
Work collaboratively with internal and external stakeholders via phone, email, and in person
Draft, format, and proofread basic communications (emails, memos, newsletters)
Provide clerical support including filing, record keeping, and document organization
Assist with preparing and distributing printed and digital materials
Operate specialized equipment for printing & finishing requests including but not limited to binding, laminating, trimming, cutting, hole-punching, and stapling
Prepare external jobs for delivery and contact internal and walk-in customers for job pick-up
Maintain organized records, communication logs, reports, and correspondence
Document and manage incoming and outgoing packages, mail, and shipments and ensure delivery to appropriate staff
Support website updates and social media posts as needed
Assist with event communications, materials, and coordination
Ensure timely and accurate completion of assigned tasks
Maintain confidentiality of sensitive information