Clerk, Accounting

CASS REGIONAL MEDICAL CENTER•Harrisonville, MO

22d•Onsite

About The Position

The Accounting Clerk position ensures that invoices and check requests are paid accurately and on time. This role involves routine decision-making regarding the proper processing of invoices, receiving reports, and purchase orders, and determining what additional information is needed for timely payments. The position does not have formal policy-setting or supervisory responsibilities. The working conditions are not unusual, with the worker spending approximately 75% or more of their time inside.

Requirements

High school education or equivalent.
Ability to operate a 10-key adding machine.
Ability to typewrite.
Ability to operate a Windows-based computer.
Ability to meet deadlines.
Good communication skills.
Knowledge of invoices, purchase orders, and receiving reports.

Nice To Haves

Two years' experience preferred.

Responsibilities

Reviews purchase orders, statements, check requests, and receiving reports for accuracy and completeness.
Reviews check requests and manual purchase orders for proper approval, correctness, support, account numbers and accurate payment amount on a daily basis.
Reviews vendor statements, conducts research, and communicates findings with vendors by month end.
Sorts incoming mail daily.
Sends non-system PO invoices to appropriate departments.
Sorts and processes purchase order invoices daily.
Communicates with departments as needed to obtain accurate paperwork for invoice processing.
Inputs invoice and check request information.
Assigns vendor numbers and enters check requests into the A/P system on a daily basis.
Enters purchase order invoices on a daily basis upon receiving completed documentation from Materials Management.
Completes credit applications, mails requests for W9s and tax exemption certificates as needed.
Prints checks and reports, matches checks to invoices and check requests, and distributes checks.
Matches checks to invoices and check requests after each check run.
Forwards check register and Void check list to Director of Finance and CFO for review and approval.
Prints checks weekly and uploads the positive pay file to Commerce for fraud protection.
Pulls over the Business Office Refund Checks, prints checks biweekly, and uploads the positive pay file to Commerce for fraud protection.
Submits the Credit Card Vendor file to Commerce for payment weekly.
Enters Auxiliary checks as submitted monthly.
Prepares MM accrual batches at month-end, analyzes invoices for proper monthly accrual, and prepares various reports for management.
Orders supplies for the department.
Processes 1099s at year-end.
Reviews check requests/invoices for monthly accruals by the 10th of the month.
Prepares monthly Accounts Payable board reports by the deadline set by the CFO's calendar.
Orders supplies and maintains supply inventory for the department weekly, as needed.
Compiles and reviews the report for 1099s, then mails by January 31 of the following year.
Mails 1096s by the deadline.
Provides support to the Director of Finance, including assisting with Cash reports, AP Trade Balancing, and other reports/distribution as needed.
Assists with Monthly Balance Sheet Account reconciliation, enters account detail, and submits GL support for review to the Director.
Collects, reviews, and inputs Fixed Assets into the financial software, then submits FA for final review and approval of asset initiation to the Director monthly.
Assists with Cost report schedules, collects and files support for data entered into various schedules monthly for final review and approval by the Director.
Provides support to Payroll, including assisting with scanning and filing of documents.