Clerk 2
About The Position
The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for incarcerated adults and youth. Within the Correctional Services core business area there are two programs: Community Corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group. As the Records/Canteen Clerk (Clerk 2), you will report to the Coordinator of Administrative Services and are responsible for assisting in the maintenance and control of the central repository of facility files and related records in accordance with the STAR/STOR system. You are also responsible for the provision of canteen services within the facility to the incarcerated population.
Requirements
- Three (3) years of related administrative/clerical experience.
- Proficient keyboarding skills.
- Sound knowledge of general office procedures and computer programs, including MS Office (Word, Excel, Outlook, etc.).
- Some experience with file and/or records management.
- Self-motivated, can work with minimal supervision.
- Maintain the highest level of confidentiality, while working with sensitive, private information/records.
- Exercise tact and diplomacy.
- Good organizational and communication skills.
Nice To Haves
- Knowledge of a records management system would be an asset.
Responsibilities
- Create new files; collect, pre-sort, and file all departmental records.
- Maintain spreadsheets
- Scan and upload documents.
- Maintain counter service for files and answer telephone enquiries.
- Perform sign-out function for files being accessed by authorized facility personnel.
- Transfer records (from active to inactive) to the Central Registry in accordance with approved retention schedules and appropriate divisional policies.
- Complete boxing of files and create and maintain shelf lists.
- Perform searches for materials, upon request.
- Verify information and account information for individuals in custody.
- Generate accounting reports, as necessary.
- Ensure the maintenance and control of the filing system (administrative and custodial files).
- Retrieve information from files and complete daily filing of documents
- Photocopy as required.
- Implement requisitions: review, record, and process documents daily.
- Responsible for the effective operation of the Canteen services for individuals in custody. This includes managing stock levels, inputting sales and packing of canteen orders.
Benefits
- Defined Benefit Pension Plan
- Health
- Dental
- Life Insurance
- General illness
- Short and Long Term Disability
- Vacation
- Employee and Family Assistance Programs
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
