Clerical

Archdiocese of St. Louis

About The Position

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us. The Parish Clerical Assistant provides administrative and clerical support to the parish office to ensure smooth daily operations. This role assists clergy, staff, and parishioners while maintaining accurate records and supporting parish communications in alignment with the mission of the Catholic Church.

Requirements

High school diploma or equivalent (some college preferred)
Previous clerical or office experience strongly preferred
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational and communication skills
Ability to handle confidential information with discretion
Friendly, respectful demeanor consistent with parish values

Responsibilities

Answer phone calls, emails, and greet visitors in a professional and welcoming manner
Manage daily office tasks such as filing, copying, scanning, and data entry
Maintain organized parish records and confidential files
Assist with recording and updating sacramental records (baptisms, marriages, funerals, confirmations)
Prepare certificates and official church documents as requested
Ensure accuracy and confidentiality of all sacramental documentation
Help schedule Mass intentions, meetings, and parish events
Coordinate use of parish facilities and calendars
Communicate schedule updates to staff and volunteers
Prepare weekly bulletins, newsletters, and parish announcements
Post updates on parish website or bulletin boards as directed
Assist with mass mailings and parish correspondence