Clerical Substitute (Spanish Bilingual Preferred)

Oxnard School District•Oxnard, CA

6d•Onsite

About The Position

This is an on-call, as-needed substitute clerical position. Assignments are made based on District staffing needs, and work hours and assignments are not guaranteed. Assignments may be scheduled from 7:30 a.m. to 4:30 p.m. or 9:30 a.m. to 6:00 p.m.; priority consideration is given to applicants available for both shifts. Applicants must be willing to accept assignments at various school sites throughout the District. The position performs a variety of clerical tasks, supports students, staff, and the public, and may provide additional services such as health-office support, financial recordkeeping, bilingual translation and interpretation, or receptionist duties, as assigned. Spanish bilingual skills are preferred for the advertised role.

Requirements

Graduation from high school or equivalency.
Willingness to accept on-call assignments at various school sites throughout the District.

Nice To Haves

Spanish bilingual ability is preferred.
Availability to work both listed shifts is given priority consideration.

Responsibilities

Perform clerical duties such as filing, data entry, duplicating materials, date-stamping and logging documents, and opening and routing mail.
Assist with maintaining records for assigned programs and ensure timely duplication and distribution of records, reports, and other materials.
Type and proofread letters, memoranda, bulletins, reports, schedules, lists, forms, and other materials from straight copy or rough draft.
Maintain logs, records, and files; maintain staff attendance records and call substitutes as assigned.
Distribute forms and assist the public and staff with completing paperwork; provide routine information and direct inquiries to the appropriate person or office.
Support students, staff, and the general public; answer telephones, take messages, and make calls to request, provide, or verify information as directed.
Maintain supply and material inventories and order materials, equipment, and supplies as directed.
Schedule appointments and meetings and maintain schedules and calendars.
Assist certificated staff with monitoring students in the office.
As assigned, help maintain a school-site health office; arrange appropriate care or provide first aid if properly trained, and dispense medication according to physician guidelines.
As assigned, maintain financial records related to receipt and disbursement of funds and assist with the student store and associated student body funds.
For positions with bilingual designations, translate written materials between English and a second language, interpret and facilitate communication with non-English-speaking members of the public, and attend meetings to translate or interpret as needed.
Assist other clerical or secretarial personnel and, as assigned, serve as a school or department receptionist.
Perform related duties and responsibilities as required.