STATE ATTORNEY'S OFFICE, 16TH CIRCUIT- CLERICAL SPECIALIST III - 21000182

State of Florida•Key West, FL

1d•Onsite

About The Position

This is clerical work that requires the exercise of some independent judgment, attention to detail, and accuracy. Duties require limited knowledge of office systems or procedures. Assignments may be a combination of, but not limited to, entering and updating information into office systems, pulling files, preparing folders, preparing or filing office correspondence and documents, extracting or copying information from one record to another, photocopying/printing documents, stamping/sorting/distributing mail, addressing envelopes, answering phones, conveying messages, serving as receptionist, performing various office delivery runs and other miscellaneous duties as required. Other duties may include maintaining detailed records, developing new clerical procedures, and requisitioning/ordering/receiving/storing/issuing office supplies.

Requirements

Dependable and routine in-office attendance during regularly scheduled business hours.
Ability to focus and pay attention to detail.
Ability to read and comprehend.
Efficient typing skills.
Effective and efficient communication skills and ability to interact professionally with other employees, members of the public, and stakeholders.
Perform quality work within deadlines.
Ability to operate a computer and other office machinery.
Ability to answer phone and take messages as required.
Ability to read and follow rules, regulations, policies, and procedures.
Work effectively as a team contributor as well as independently.
Comply with all Public Records statutes and policies.
A high school diploma or equivalency.
Two (2) years experience or an equivalent combination of training and experience.

Nice To Haves

Customer service: 1 year (Preferred)

Responsibilities

Enter and update information into office systems.
Pull files.
Prepare folders.
Prepare or file office correspondence and documents.
Extract or copy information from one record to another.
Photocopy/print documents.
Stamp/sort/distribute mail.
Address envelopes.
Answer phones and convey messages.
Serve as receptionist.
Perform various office delivery runs.
Maintain detailed records.
Develop new clerical procedures.
Requisition/order/receive/store/issue office supplies.
Update case management system and assist with data collection and reports.
Serve as office receptionist and/or switchboard operator.
Receive/notarize/stamp/scan/distribute incoming paperwork.
Process complaint affidavits and create case files.
Assist other divisions/offices/units.
Input, retrieve, update, verify, and delete information using computers at a very efficient rate of speed.
Operate appropriate office-related software.
Edit and proofread materials for accuracy, completeness, grammar, and format.
Use scanners, electronically transmitted files, or other forms of character recognition systems and media.
Prepare reports, letters, motions, pleadings, and other correspondence.
Organize, process and/or deliver mail and other legal documents.
Perform courier duties.
Run NCIC/FCIC reports and other criminal history reports.
Pull case files as needed.
Assist in translations (for bilingual employees).
Maintain calendars; assist in pulling calendar paperwork for file preparation.
Scan documents, route them to the electronic case file, and upload digital media.
Run statistical reports as required and handle special assignments.
Supervise and train other Clerical Specialists as needed.
Take and transcribe dictation.
Transcribe recorded information.