STATE ATTORNEY'S OFFICE, 2ND CIRCUIT- CLERICAL SPECIALIST I - 21012203

State of Florida • Tallahassee, FL

4d • Onsite

About The Position

The State Attorney for the Second Judicial Circuit is charged with being the chief prosecuting officer of all criminal trials in the circuit. The State Attorney, with his appointed Assistants and other staff, appear in the courts to represent the interests of justice and the people. The mission statement of our agency is “To serve the community through reducing crime and helping to mitigate the catastrophic impact that crime has on victims and offenders, their families, and society as a whole.

This position performs clerical work with a primary focus on intake and document processing. The role receives case-related documents, reviews materials for completeness, and ensures accurate uploading and indexing within designated systems. Work requires attention to detail, accuracy, and the ability to exercise independent judgment when categorizing information and initiating workflow actions. The position supports internal operations by maintaining organized records, updating electronic systems, and facilitating the flow of information between staff and partner agencies. This position primarily supports internal workflows and coordination with agency partners and may serve as backup for reception and front desk operations as needed.

Requirements

• A high school diploma or equivalency.

Nice To Haves

• Bilingual

Responsibilities

• Update and maintain the case management system, including data entry, retrieval, verification, and report support.
• Receive, review, notarize, stamp, scan, and distribute incoming case-related documents.
• Process complaint affidavits and establish and maintain case files.
• Prepare, edit, and proofread reports, letters, motions, pleadings, and other correspondence for accuracy, completeness, grammar, and format.
• Operate office equipment and software, including scanners and electronic document management systems.
• Manage electronic and physical records, including pulling and organizing case files as needed.
• Process, sort, distribute, and deliver mail and legal documents.
• Conduct NCIC/FCIC and other criminal history record checks in accordance with procedures.
• Provide clerical support to other divisions, offices, or units as assigned.
• Provide translation assistance, if bilingual, and perform other related duties as required.

Benefits

• Annual and Sick Leave benefits
• Paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED