Clerical Coordinator

Aston Carter•Omaha, NE

1d•$21 - $22•Hybrid

About The Position

This clerical accounts payable role supports a growing logistics-focused team by accurately posting invoices and freight bills, scanning and filing documents, and providing general administrative assistance. You will work with a new system to pull invoices, route them to the correct stakeholders, and maintain organized records in SharePoint and other Microsoft applications. This is a new position on a small, experienced team that will provide training, cross-training opportunities, and room to grow your skills over time.

Requirements

Proven ability to perform clerical and administrative tasks such as posting, scanning, filing, and data entry.
Experience or strong aptitude for accounts payable or invoice processing, including receiving and organizing invoices.
Proficiency with Microsoft Excel, Word, SharePoint, Acrobat, and general Microsoft Office applications.
Strong attention to detail, including the ability to quickly notice missing digits, incorrect addresses, or other discrepancies in documents.
Solid work ethic with reliability, accountability, and a willingness to learn new systems and processes.
Ability to provide professional internal customer service and communicate clearly with team members and other departments.
Comfort working with digital filing systems and document management tools.

Nice To Haves

Experience in freight, logistics, or transportation environments is preferred but not required; the team is willing to train.
Experience in administrative support, clerical work, accounts payable, or billing is beneficial.
Openness to candidates who are earlier in their careers or developing their skills, with no strict requirement for years of experience.
Familiarity with Bills of Lading (BOL) and freight documentation is a plus.
Interest in long-term growth opportunities, including potential future leadership roles as the team evolves.
Ability to thrive in a small, collaborative team with high tenure and strong support for training.

Responsibilities

Post invoices and freight bills accurately and in a timely manner, ensuring all required information is complete and correct.
Pull invoices from a new system and route them to the appropriate internal team members or locations.
Scan, file, and organize all freight bills and related documents within SharePoint and other digital filing systems.
Perform general clerical work, including data entry, document management, and basic administrative support for the team.
Review documents for accuracy and completeness, identifying issues such as missing digits, incorrect addresses, or incomplete information.
Support accounts payable processes by receiving, organizing, and preparing invoices for processing.
Provide internal customer service by responding to questions from colleagues and assisting with document lookups or invoice status inquiries.
Use Excel, Word, Acrobat, and other Microsoft tools to create, update, and maintain spreadsheets, records, and documentation.
Collaborate with a small, experienced team that supports approximately 140 locations, sharing information and assisting as needed.
Participate in cross-training to learn additional tasks within the department and expand your skill set over time.