Clerical Assistant (El Paso)

Federal Public Defender, Western District of Texas•El Paso, TX

4d•Onsite

About The Position

The Federal Public Defender for the Western District of Texas is accepting applications for the position of clerical assistant, to be stationed in the El Paso office. The Federal Public Defender operates under authority of the Criminal Justice Act, 18 U.S.C. 3006A, to provide defense services in federal criminal cases and related matters by appointment from the court to individuals unable to afford counsel.

Requirements

High school diploma or equivalent
At least one year of general experience
Ability to interpret and apply relevant policies and procedures to office operations
Ability to exercise sound judgment
Ability to evaluate and recommend practical solutions
Proficient in Microsoft Office Suite and Adobe Acrobat
Ability to work independently, demonstrate initiative, and collaborate effectively with team members performing various roles
Ability to communicate clearly with attorneys, staff, clients, court personnel, and the public
Spanish-language fluency is required
Satisfactory background investigation, including but not limited to an FBI name and fingerprint check

Nice To Haves

Prior law office experience is preferred

Responsibilities

Answers and routes telephone calls, takes and delivers messages, receives visitors.
Calendars court settings and filing deadlines.
Assists with word processing tasks and assignments.
Receives and routes incoming mail and deliveries, arranges for courier or express mail service, and oversees outgoing mail.
Organizes the file room.
Ensures that files are properly closed and stored.
Retrieves files as requested and maintains records and inventories on closed files.
Operates the facsimile machine, copier, and other shared office equipment, and routes incoming facsimile transmissions.
Files documents with the court and makes deliveries to various court agencies.
Translates client correspondence from Spanish to English.
Serves as interpreter during phone conversations between attorneys and clients.
Photocopies legal documents and case materials.
Performs other duties as assigned.