Clerical Assistant/Secretary - Choices After School Program (Ref #27-69)

Tulare County Office Of Education • Visalia, CA

3d

About The Position

Under general supervision performs a variety of varied typing and general clerical work of average difficulty and performs related work as required.

Requirements

• experience sufficient to have acquired advanced knowledge of modern and efficient office methods, practices and procedures; written and oral communication skills and work standards
• Skills to: type at a speed of 45 wpm from clear copy
• Knowledge of: state/federal financial reports
• Knowledge of: basic understanding of micro computers and electronic mail systems, networks and modems
• Knowledge of: Office of Education policies and procedures
• Knowledge of: correct English word usage, spelling, grammar and punctuation
• Knowledge of: office and records management
• Ability to: use computers to update and create correspondence, retrieve financial information, use electronic calendars, store and retrieve documents and other basic word processing applications (preferably WordPerfect)
• Ability to: transcribe (either by machine transcription, shorthand, computer or by composing a letter from draft form)
• Ability to: understand, interpret and apply federal, state, local and county office policies, procedures, laws and regulations
• Ability to: perform secretarial work with speed and accuracy
• Completion of business and computer course work.
• High school diploma or the equivalent.
• Supplementary training in business and stenographic courses.
• Valid California driver's license, typing certificate.
• Department of Justice and FBI Fingerprint Response.
• Typing certificate verifying 45 net words per minute.
• Two letters of recommendation are required
• Proof of HS Graduation (copy of high school diploma or the equivalent)
• Resume
• Typing Certificate (copy of typing certificate of at least 45 NET wpm, must be within the last two years; on-line typing test and/or certificate will not be accepted)

Nice To Haves

• travel locally
• perform routine repetitive tasks to completion
• attend in-service training, meetings, classes, conferences

Responsibilities

• Answers/greets visitors, co-workers, outside agents, clients, and parents to furnish information and refer to the proper sources
• Prepares letters, memos, reports, bulletins, flyers, staff handbooks, questionnaires, requisitions, various forms, i.e., time sheets, medical, orientation letters, packets of information to communicate with employees and the general public, and for written documentation of information
• Maintains schedules/calendars (workshops, conferences), files, records (absence, activity, expenses) and substitute roster (certificated and classified) to ensure efficient operations
• Processes (receives, sorts, distributes) mail, purchase orders, transportation requests, certificated and retirement forms to provide timely and accurate distribution
• Operates standard office machines including word processor/computer, laminator, fax machine, printer, answering machine, binding machine, calculator/10 key, pencil sharpener to complete essential functions
• Inventories equipment and supplies to maintain a record of items for the Tulare County Office of Education.
• Performs other duties as assigned

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED