CLE/Bar Compliance Assistant

FBT Gibbons LLP•Newark, NJ

1d•Hybrid

About The Position

FBT Gibbons LLP is a national law firm seeking a CLE/Bar Compliance Assistant to serve as a key resource for attorneys by managing Continuing Legal Education (CLE) accreditation, compliance reporting, and bar licensure tracking. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple deadlines while supporting attorney compliance and licensure requirements across jurisdictions.

Requirements

Bachelor’s degree or an equivalent combination of education and experience.
Minimum one year of related experience; professional services experience preferred.
Intermediate technology skills, including proficiency with Microsoft Office applications such as Excel, Word, PowerPoint, and Outlook.
Ability to handle confidential and sensitive information with the appropriate discretion.
High attention to detail and strong organizational skills, with the ability to follow established processes and identify opportunities for improvements.
Strong written and verbal communication skills with the ability to collaborate with individuals at all levels of the firm.
Ability to draft correspondence and effectively present information in one-on-one and small group situations to attorneys, clients, and other individuals.
Ability to deliver exceptional client service, demonstrate flexibility, adapt to changes, and be team oriented.
Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.

Responsibilities

Maintain and track attorney Continuing Legal Education (CLE) accreditation, credit tracking, and compliance records across multiple jurisdictions.
Support the accreditation process for firm sponsored CLE programs, including preparing and submitting applications to state bar boards.
Monitor CLE and bar compliance deadlines and proactively notify attorneys of upcoming requirements or deficiencies.
Retrieve, prepare, and distribute CLE and bar compliance reports for attorneys, firm leadership, and practice groups.
Serve as the primary point of contact for CLE and bar related inquiries, responding to routine questions and escalating issues as appropriate.
Maintain accurate records of attorney licenses, bar statuses, jurisdictional requirements, and annual good standing checks.
Coordinate logistics for internal CLE programs, including attendance tracking, materials distribution, and evaluations.
Maintain and reconcile attorney and user data within CLE tracking systems and CLE resources.
Assist with onboarding and offboarding processes related to attorney bar licensure and compliance.
Collaborate with internal teams, including Finance, Marketing, and the Office of Legal Affairs, to support compliance related initiatives and external CLE programs.