Clayton Education Foundation Coordinator
About The Position
The Foundation Coordinator serves as the operational and administrative backbone of the Clayton Education Foundation (CEF), overseeing the day-to-day functions that support the Foundation's mission, programs, fundraising efforts and strategic initiatives. This position provides high-level support to the Foundation Board, committees, donors, alumni, and community stakeholders while coordinating core Foundation operations, including donor stewardship, financial and database administration, event management, grant program administration, alumni engagement, regulatory compliance activities, and communications support. The Foundation Coordinator acts as the primary liaison between the Foundation Board, School District of Clayton, alumni community, donors, and external partners to ensure the efficient execution of Foundation initiatives, programs, fundraising efforts, and events. The role requires exceptional organizational skills, attention to detail, discretion, communication abilities, and the capacity to manage multiple projects simultaneously in a collaborative, service-oriented environment.
Requirements
- Some college is required.
- At least 2 years’ experience is required.
- Exceptional written, verbal and visual communication skills.
- Strong organizational skills.
- Self-directed and strong initiative.
- Requires extensive daily use of technology.
- Requires strong organization to ensure all tasks are completed in a timely fashion.
- Requires the ability to work well with others to provide cohesive services to the Foundation and District.
- Requires strong attention to detail.
- Exceptional written, verbal and visual communication skills.
Responsibilities
- Process and acknowledge all donations
- Maintain and update donor and alumni databases
- Prepare and distribute monthly giving reports for Foundation leadership and Board
- Process bank statements, brokerage reports and District invoices
- Coordinate annual insurance renewals, nonprofit registrations and Form 990 documentation
- Serve as primary liaison to the CEF Board and committees
- Coordinate Board meetings, agendas, minutes, and related logistics
- Manage Foundation phone and email inquiries
- Order office supplies, promotional materials and event items
- Maintain alumni records, class lists and contact information
- Respond to alumni and reunion inquiries
- Manage alumni obituary communications and updates
- Support alumni engagement initiatives and communications
- Coordinate all aspects of the annual Teacher Grant Program, including application management, review coordination, purchasing, fulfillment, award communications, and Prize Patrol activities
- Serve as primary contact for grant recipients and District coordination
- Coordinate Foundation events in partnership with staff, volunteers and vendors
- Manage Hall of Fame nominations, communications, event logistics, vendor coordination, programs, and attendee tracking
- Support fundraising, alumni and community engagement events
- Coordinate annual endowment awards with Clayton High School
- Prepare award documentation and coordinate recognition activities
- Partner with Foundation leadership and Treasurer on award distribution
- Support the Community Relations Coordinator in developing and delivering social media content, website updates, newsletters and donor communications.
- Collaborate on the development of the CEF’s Annual Report
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
