Civil Processing Clerk

Citrus County Clerk of the Circuit Court and Comptroller•Inverness, FL

1d•Onsite

About The Position

A civil processing clerk performs specialized clerical work processing civil court documents, maintaining court records, and providing customer service in accordance with Florida Statutes, Rules of Court, and established procedures. They interact with attorneys, case parties, and the public while maintaining professionalism in high-pressure environments. Additionally, they oversee scheduling court proceedings, process court paperwork, and ensure compliance with legal procedures. This position requires attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Graduation from high school or possession of an accredited equivalency diploma.
One (1) year of clerical or administrative experience required, preferably in a legal or governmental setting.
Ability to communicate effectively in English, both orally and in writing, with a strong command of business English, spelling, grammar, punctuation, and legible penmanship.
Excellent attention to detail and accuracy in handling records and documentation.
Ability to work independently with minimal supervision while managing workload efficiently.
Strong multitasking, prioritization, and time-management skills to meet deadlines in a fast-paced environment.
Strong interpersonal skills to establish and maintain effective working relationships with the Clerk & Comptroller, administrative staff, vendors, stakeholders and staff.
Organizational skills to track, manage, and maintain accurate case files and related materials.
Adaptability to manage shifting priorities and respond to unexpected developments.
Ability to comprehend and comply with state and federal regulations regarding confidential and sensitive data, retention requirements, and public records laws, including Clerk & Comptroller's restrictions on legal advice.
Proficiency in data entry, information management, and computer applications.
Ability to work effectively in a team environment, collaborate across departments, and engage in multiple initiatives simultaneously.
Strong problem-solving skills to actively resolve issues and find solutions using available resources.
Ability to provide training, guidance, and support to colleagues as needed.
High ethical standards and professionalism in all interactions.
Commitment to demonstrating and advocating for the organization's vision, mission, and values and fostering a positive, accountable, and service-oriented work culture.
Possess the drive, energy, and the ability to accept and take on higher levels of responsibility.
Legally authorized to work in the United States.
Must submit verification of identity and undergo LiveScan fingerprinting prior to their first day of employment.
Must report any incident involving an arrest or notice to appear for any criminal charge against themselves as soon as practically possible.
May be required to submit to a drug test(s) to detect the presence or absence of any drug, including alcohol, or its metabolites.

Nice To Haves

Prior experience working in a Clerk's office and with the current programs is preferred and may be given consideration in lieu of on the job experience.

Responsibilities

Review and process legal documents for multiple case types including evictions, foreclosures, civil complaints, and small claims matters.
Review, evaluate, and process legal documents for compliance with court rules and procedures.
Enter and update case information in the case management system.
Process emergency motions and time-sensitive documents according to priority.
Handle financial transactions including but not limited to escrow payments and filing fees.
Prepare and process court documents including orders, summons, writs, garnishments, judgments and certificates according to statutory requirements while ensuring proper scanning, imaging and verification of all case-related materials.
Assist with hearing preparations for courtroom proceedings.
Manage electronic filing systems and maintain accurate digital court records.
Manage case management tasks, including initiating, updating, reopening, and closing cases.
Delivers professional customer service by responding to inquiries and providing assistance to diverse stakeholders through multiple communication channels.
Maintain confidentiality and adhere to statutory requirements when handling sealed or confidential records.
Perform extensive data entry and documentation, including typing correspondence and producing copies for case files.
Sort, prioritize, and process post-court paperwork, escalating urgent items for immediate handling.
Support training efforts, mentoring new hires and assisting in procedural improvements.
Conduct quality control checks on scanned and electronically filed documents, correcting errors and ensuring legibility.