Civil Litigation Legal Secretary

CSAA Insurance Group•Sacramento, CA

6h•Remote

About The Position

CSAA Insurance Group (CSAA IG), a AAA insurer, is one of the leading personal lines property and casualty insurance groups in the United States. Here, every employee shapes our mission. We build innovative, human-centered solutions that help AAA members prevent, prepare for, and recover from life's uncertainties. You will join a collaborative, inclusive culture where your strengths have room to grow and your ideas can drive real impact. Step into a role where you can contribute to our shared success through meaningful work. We are actively hiring for a Civil Litigation Legal Secretary! Your Role: As a Civil Litigation Legal Secretary supporting our Folsom, California law office, you will partner closely with two CSAA Insurance Group attorneys, providing critical legal and administrative support. The attorneys primarily handle personal injury defense matters, with approximately 80% of their caseload being auto in nature.

Requirements

3 – 5 years of experience as a Legal Secretary or equivalent.
Knowledge of legal terminology and of proper formats for legal documents, legal procedures, and document editing skills.
California Court venue understanding and familiarity with local rules, as well as knowledge of e-filing process with various California courts.
Ability to multi-task and prioritize.
Strong attention to detail and accuracy of work.
Ability to manage in a strictly electronic (paperless) environment.
Strong PC skills.
Strong Microsoft Office product skills, including but not limited to Office 365, TEAMS, and OneDrive.
Skilled in working with Adobe and utilizing and manipulating PDF documents.
Demonstrated knowledge of legal software applications.
Must have the ability to handle and respond to sensitive and confidential information.
Strong oral and written communication skills and organizational skills.
Ability to file using alpha-numeric systems.
Advanced knowledge of practice areas and legal procedures.

Nice To Haves

Bachelor's degree in related area or an equivalent combination of education and experience.
Notary license.
Knowledge of Electronic Legal Management: e-Docs and Team Connect preferred.
Actively shapes our company culture (e.g., participating in employee resource groups, volunteering, etc.).
Lives into cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.).
Travels as needed for role, including divisional / team meetings and other in-person meetings.
Fulfills business needs, which may include investing extra time, helping other teams, etc.

Responsibilities

Generates/composes/drafts correspondence and various legal documents and forms.
Organizes and maintains electronic files related to current cases and various legal matters.
Dockets and calendars legal appearances and filing deadlines.
Provides administrative support to attorneys with depositions, medical examinations, court and arbitration hearings, and works with retained experts.
Juggles calendar and does scheduling with follow-up tasks.
E-file documents with the court.
Understanding of what is happening with a file and being proactive when necessary.