City Coordination/Corps Administrative Assistant

The Salvation Army Southern California•Anchorage, AK

10d•$22 - $24•Onsite

About The Position

The position performs a wide variety of detailed and advanced administrative duties. Assignments are performed with some independence and require sound judgment and decision-making, but remain in conformance with established office policies and guidelines. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Maintain the volunteer database and actively recruit volunteers. May also train and supervise volunteers.

Requirements

High school or equivalent.
Proficiency with computers, Canva, and the Microsoft suite. Ability and willingness to learn Salvation Army-specific databases.
Strong proofreading and editing skills; thorough knowledge of correct grammar, punctuation, and spelling.
Ability to organize and prioritize tasks while working cohesively and collaboratively with co-workers, supervisors, visitors, vendors, and clients.
Ability to maintain regular and punctual attendance and to demonstrate professional conduct at all times, including absolute adherence to confidentiality standards.
Current Alaska driver’s license with acceptable driving and criminal history reports.
Must be able to understand, follow, and give both written and oral instructions in English.
Must be able to perform simple calculations (addition, subtraction, multiplication, and division) and apply concepts such as ratios and percentages in practical situations.
Must be creative, self-motivated, organized, flexible, and possess leadership skills.
Must complete the online training courses necessary for employment in The Salvation Army within designated time frames.
The employee acknowledges that he/she has been informed and understands The Salvation Army’s religious purpose and status as a church. The employee agrees that he/she shall do nothing in his/her relationship with The Salvation Army as an employee to undermine its religious mission. The employee agrees and understands that his/her services are a necessary part of The Army’s religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious purposes.
The employee understands that all information is to be treated as highly confidential. Non-compliance will result in disciplinary action.

Responsibilities

Understand, clearly support, and promote the mission of The Salvation Army.
Assist with written, verbal, and electronic communications, including creating, formatting, and preparing a variety of official letters and documents, and flyers, both physical and electronic as needed.
Prepare reports, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Open, sort, and distribute incoming correspondence, including faxes and general email.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Answer phone calls, direct them to appropriate parties, or take messages.
Assist in personnel processes such as new hire paperwork, interview scheduling, personnel action forms, and distribution of forms to Human Resources.
Work with Corps officers and City Coordinators to manage volunteers, including, but not limited to, recruitment, maintaining the volunteer database, and sending reminders to volunteers.
Assist with standing in on light case management and disbursements of vouchers, goods, and other necessary items.
Builds and maintains positive professional relationships with all other programs within the organization.
Works on special projects and performs other related duties as assigned.
Assists with community center operations when necessary.
Helps keep the building clean.