City Clerk

City of Grandview Heights•Grandview Heights, OH

2d•Onsite

About The Position

The City Clerk is appointed to perform a variety of clerking roles, including serving as the Clerk to City Council, to the Civil Service Commission, to the Board of Zoning Appeals, and to the Planning Commission. This role involves directing and overseeing legislative processes, managing council and board agendas, maintaining official records, and coordinating with various city departments and officials. The City Clerk position is a multifaceted role requiring administrative expertise in a public sector context, with specific responsibilities divided among Council and various boards.

Requirements

High school diploma or equivalent
Minimum five years of progressively responsible administrative experience
Current license as a Notary Public issued by the State of Ohio, or ability to obtain within first 6 months of appointment
Proficiently using Microsoft Office Suite
Ability to analyze and interpret administrative procedures, legislation, and regulations
Ability to prepare clear, concise, and complete meeting documents
Ability to develop and maintain effective working relationships
Ability to interact with the general public and coordinate communications
Ability to maintain accurate records and reports
Ability to research files and records
Ability to transcribe dictation and/or digest minutes from meetings

Nice To Haves

3-5 years of public sector clerking experience
Certified Municipal Clerk designation
General understanding of public meeting procedure

Responsibilities

Attends all regular and special meetings of Council and various boards and commissions
Drafts and finalizes agendas for Council, board, and commission meetings
Coordinates assembly and distribution of meeting notices and agenda packets
Keeps the official Council Record of final legislation
Acts as the scribe for Council and the City’s boards and commissions, including taking and preparing minutes
Serves as the official custodian of all minutes, resolutions, ordinances, motions, and other actions
Serves or causes to be served all notices required by law
Posts and publishes notices of meetings, public hearings, ordinances, and resolutions
Drafts legislation in consultation with the City Attorney or other directors
Obtains signatures to effectuate legislative and administrative actions
Serves as the recording secretary of a Charter Review Commission
Communicates with County Board of Elections and Secretary of State’s office regarding election deadlines
Communicates with vendors for codifying Charter changes, ordinances, and records
Participates in City-approved professional development
Demonstrates regular and predictable attendance
Meets job safety requirements