City Clerk

City of Kenai•Kenai, AK

23h•Onsite

About The Position

The City Clerk is an at-will employee appointed and supervised by the Mayor and City Council. The appointee serves as clerical officer of the Council and performs duties and responsibilities required by Alaska Statutes, the City Code, and the Charter of the City of Kenai. The role works independently within guidelines established for final results and plans, organizes, performs, and supervises the City Clerk’s Office, including records management, elections, and support services to the City Council. It involves daily contact with the public, elected officials, department directors, other City employees, and outside agencies. This is a contract position. Salary and contract terms are subject to negotiation with the City Council, and the successful candidate must enter into an employment agreement. Applications may be subject to public disclosure. The City Clerk manages the Clerk’s Office and its personnel; supports Council and commission meetings; administers municipal elections, records, public records requests, and various statutory processes; and performs the other duties detailed below. The position requires daytime and nighttime work, attendance at public meetings, and availability for varying schedules, including weekends, evenings, and City holidays. The work is typically in an indoor office and community room setting, with occasional travel to other areas of the community, particularly public office buildings.

Requirements

Must be at least 18 years of age.
Must have a high-school diploma or equivalent (GED).
Must possess a combination of training and experience that provides the knowledge, skills, and abilities to perform the essential job functions.
Must agree to obtain and maintain a Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks (IIMC) within three years of employment.
Must have working knowledge of state and local legislative and election procedures, parliamentary procedures, and records management programs.
Must possess or obtain a regular or limited governmental notary commission within 30 days of employment.
Must pass a background investigation, including a criminal background check.
Must be available to work varying schedules, including weekend days and evenings and City holidays, and may be asked to respond to emergency call-outs when available.
Must be able to perform the described physical demands, with or without reasonable accommodation, including occasional lifting or exertion of up to 40 pounds and occasional travel by driving or walking to City or State buildings.

Nice To Haves

Bachelor’s degree in public administration, or an equivalent combination of experience and training demonstrating at least five years of high-level administrative and/or management experience requiring independent judgment and initiative, preferably in municipal government.
Have and sustain a Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) designation from the International Institute of Municipal Clerks (IIMC).
Working knowledge of Laserfiche document management software, including Laserfiche Forms.
Working knowledge of the Drupal website content management system.

Responsibilities

Manage all functions, operations, activities, and personnel in the Office of the City Clerk, including hiring, training, discipline, evaluation, work assignments, and monitoring work quality and quantity.
Attend all Council meetings and work sessions and Planning and Zoning Commission meetings; serve as clerical officer and keep journals of proceedings for the Council and its advisory commissions.
Prepare agendas and meeting packets and provide required public notice for meetings of the Council, boards, and commissions.
Serve as parliamentary advisor to the City Council and its commissions and provide training as needed.
Compose proclamations, ordinances, and resolutions as requested.
Act as liaison among the City Council, administrative departments, state and federal agencies, and the public.
Supervise City elections and election staff, including voting procedures, candidate filing and qualification, petitions, notifications, election official recruitment and training, ballot preparation and handling, record keeping, audits, controls, and election returns.
Provide for codification of City ordinances.
Serve as the City’s records manager; administer the records management program and establish standards and procedures for maintaining, filing, storing, and retrieving records.
Serve as custodian of ordinances, resolutions, policies, and procedures before the Council; respond to public records requests.
Maintain custody of the official City seal and attest to City deeds, contracts, and other legal documents.
Maintain content for the City Clerk’s Office, Mayor and Council, and City Elections website pages; work with applicable departments on archival software for City social media.
Administer the Public Official Financial Disclosure program.
Maintain Municipal Cemetery burial records and assign plots upon request.
Administer City permitting and licensing programs not administered by other departments.
Prepare and administer the annual budgets for the City Council and City Clerk Departments.
Administer oaths of office and act as a notary public.
Serve as secretary to the Board of Adjustment and other boards of appeal.
Provide transcripts and certifications for bond issues.
Administer initiative, referendum, and recall petition processes, including preparation, issuance, and certification of petitions.
Administer the Special Assessment District petition process and maintain files of current districts.
Maintain correct and up-to-date records of City boundaries and boundary changes.
Perform other related duties as requested by the City Council or required by law.