City Clerk Analyst

City of Aurora•Aurora, CO

6d•$61,922 - $77,403•Hybrid

About The Position

Under the general direction of the City Clerk and under the supervision of the Deputy City Clerk, the City Clerk Analyst is responsible for a variety of high-level administrative and technical duties in support of the City Clerk’s office.

Requirements

Bachelor's Degree in Public Administration, Business or related field
At least two (2) years progressively responsible public administration, public policy, legal, or paralegal experience in a medium to large sized municipality
Basic parliamentary procedure, the Open Meetings Law, and the Colorado Open Records Act
Local, state and federal regulations affecting open meetings
Public records, disclosure regulations and legal terminology
Operating a variety of standard office equipment
Transcribing recorded information accurately and typing at 60 w.p.m. net
Strong interpersonal skills
The use of personal computers with related software applications—including word processing and spreadsheet applications
Establish and maintain effective working relationships with senior management, employees, citizens, and elected officials
Handle sensitive situations with tact and diplomacy
Communicate effectively both orally and in writing
Establish and fulfill goals and objectives
Notary Public Certification (or the ability to obtain within 6 months of hire)
Colorado Driver’s License with a good driving record

Nice To Haves

Certification as a Municipal Clerk and/or Master Municipal Clerk

Responsibilities

Coordinate with department staff to advertise for board and commission member vacancies and respond to public inquiries regarding the position and application process
Assist department staff with on-boarding of appointed members to include the organization of training programs for staff and the appointed members
Collaborate with department staff to develop and maintain current and accurate records of appointments, terms, bylaws, etc. and make information available to the public to ensure transparency
Perform an accurate recording of the proceedings and preparation of minutes using proper legislative terminology, recording, indexing, and filing for the public record
Facilitates community outreach and engagement efforts to promote City Boards and Commissions, educate the public on volunteer opportunities, and recruit qualified applicants for vacancies
Review a variety of reports and documentation submitted for elections and lobbyist registration to ensure compliance with the City Code, City Charter, and all relevant state statutes
Provides administrative and operational support during City Council meetings, as needed, to ensure meetings run smoothly and efficiently
Provide exceptional customer service when responding to inquiries and requests made by the public and city staff
Serve as liaison between software providers and department staff; corresponding regularly with the providers and staff to stay well-informed of updates, test modules, and assist in resolving issues
Train staff and members of the public in the use of online modules as needed
Develop and assist in the implementation of processes and procedures that follow the statutory guidelines for conducting public meetings
In a manner consistent with the Open Meetings Law; ensure agendas, minutes, and public notices are distributed and posted for all meetings, public hearings, and potential quorums
Prepare, review, and process a variety of departmental documents and reports
Develop and maintain filing and record keeping systems for a variety of correspondence and records; routes or answers correspondence not requiring the city clerk’s attention
Process accounts payable transactions that are on occasion complex in nature, and monitor budget expenditures
Perform other related duties as assigned