Deputy City Clerk

City of Fresno•Fresno, CA

8d•Onsite

About The Position

Under general supervision, a Deputy City Clerk performs a wide variety of specialized administrative duties in the Office of the City Clerk. This role involves researching complex inquiries regarding the administrative and legislative history of the Council, and assisting in the preparation, custody, and preservation of official documents and records. The Deputy City Clerk also handles boards and commissions matters, including communicating with liaisons and processing applications and memberships. Additionally, the position utilizes software to process and track Statement of Economic Interest filings. This class may flex to a Senior Deputy City Clerk after one year of satisfactory service and upon the recommendation of the appointing authority.

Requirements

Possession of a high school diploma or GED equivalent.
Three (3) years of increasingly responsible administrative experience, preferably within a public agency.
One (1) year of records maintenance experience.
Possession of a valid California Driver's License is required at time of appointment.
Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record.
Selected eligible candidates will be required to successfully pass a Department interview, an extensive pre-employment background and a Department of Justice fingerprint prior to employment with the City of Fresno.

Nice To Haves

Experience preferably within a public agency.

Responsibilities

Retrieves and copies public records.
Responds to questions from City departments, agencies, news media, and the public.
Refers individuals to appropriate agency or department.
Collects fees and prepares receipts.
Accepts and processes claims, summons, and complaints filed against the city.
Receives and screens visitors and phone calls.
Provides information on department activities, functions, policies, and procedures.
Posts meeting notices.
Prepares and distributes agendas and associated documents to the City Council, Mayor and City Manager.
Processes documents to be posted on the bulletin board, internet and other designated areas ensuring ADA compliance format.
Sets up Council chambers prior to the meetings and removes and stores materials afterward.
Conforms ordinances and resolutions.
Processes documents subject to the Mayor’s veto.
Administers oaths of office.
Coordinates Employee of the Quarter with various department contacts, creates certificates, mails invitations and arranges refreshments for the event.
Performs general administrative work including filing, processing purchase orders and payment vouchers.
Stores documents using approved retention schedule.
Scans and indexes documents in a digital format.
Processes the municipal code updates with the publisher following council approval of ordinances that impact the city code.