City Clerk Administrative Assistant

City and County of Denver • Denver, CO

6d • $23 - $34 • Hybrid

About The Position

The Administrative Assistant IV position is within the City Clerk Unit of the Denver Clerk & Recorder’s Office. The division supports a wide range of public-facing government functions, including official filings, legislative records, campaign finance and lobbying disclosures, records management, publications, transparency initiatives, and public information services. The City Clerk Unit has a collaborative and dedicated team committed to transparency, accuracy, customer service, and maintaining public trust through accessible and accountable government operations.

Requirements

• Graduation from high school or the possession of a GED, HiSET or TASC Certificate
• Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III)
• Strong organizational skills and exceptional attention to detail
• Experience providing administrative or operational support in a government, legal, compliance, records, or public service environment
• The ability to manage multiple priorities, deadlines, and sensitive information with professionalism and accuracy
• Excellent written and verbal communication skills, including strong customer service abilities
• The ability to work both independently and collaboratively
• Strong problem-solving skills and a proactive approach to improving processes and workflows
• Proficiency in Microsoft Office Suite and the ability to learn new software and systems quickly
• A commitment to transparency, public service, teamwork, and maintaining public trust

Nice To Haves

• Knowledge of Colorado Open Records Act (CORA), records retention practices, or municipal government operations is a plus

Responsibilities

• Provide high-level administrative and operational support to the City Clerk unit
• Coordinate and manage records, filings, correspondence
• Support public-facing services, including responding to inquiries from residents, elected officials, agencies, and stakeholders
• Assist with processing official City Clerk filings, disclosures, publications, ordinances, resolutions, contracts, oaths, and related records
• Maintain accurate records management practices in compliance with retention schedules, legal requirements, and departmental procedures
• Support Colorado Open Records Act (CORA) request tracking, coordination, and responses.
• Monitor unit inboxes, route requests appropriately, and ensure timely follow-up and customer service
• Assist with data entry, quality control, auditing, and tracking within various City systems and databases
• Identify opportunities to improve processes, organization, efficiency, and customer service within the division

Benefits

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 132 hours of paid time off earned within first year, increasing with years of service
• 12 paid holidays per year, plus 1 personal holiday, 1 Wellness Day and 8 hours of Denver Good Deeds volunteer time
• City support for continued learning and career growth through the Education Refund Program (ERP)
• Eight weeks of Paid Family Leave (after the probation period is passed) through the Care Bank
• Free RTD Eco Pass
• Competitive medical, dental and vision plans effective within 1 month of start date

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED