Cinematic Arts Admin Assistant

Liberty University•Lynchburg, VA

3d•Onsite

About The Position

The Administrative Assistant works under the Executive Assistant to support Cinematic Arts operations and members. He/she also serves as an ambassador of the department’s programs to visitors and contacts. Primary areas of responsibility include monitoring the front desk and administrative spaces, tracking student enrollment and Continuance Gate forms, making department purchases, and assisting with recruitment efforts. The position requires a friendly demeanor and professional appearance, a helpful spirit, good interpersonal communication skills, technological competency, the ability to prioritize and process multiple tasks simultaneously to completion, and the ability to work independently as well as in a team. Prior experience as a student in our undergraduate degree program is preferred.

Requirements

Associate’s degree or two years’ experience in administrative work
Ability to speak effectively on the phone and in front of small groups
Ability to write effectively
Strong organizational skills
Strong skills in multi-tasking, prioritizing tasks, and meeting deadlines
Basic accounting skills
Competent computer skills, specifically in Microsoft Word, Microsoft Excel, internet navigation, and file management
Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Nice To Haves

Bachelor’s degree or four years’ experience in administrative work
Former student in our undergraduate degree program
Knowledge of films and filmmaking processes

Responsibilities

Occupies front desk as department ambassador, professionally receiving visitors, answering phone calls, answering emails, and processing questions
Maintains administrative suite orderliness and administrative inventory, including printer, film library, office supplies, breakroom supplies, classroom supplies, hallway décor, and storage
Processes mail and shipments
Processes department facilities issues (non-equipment related)
Manages conference room and classroom reservations
Tasks the office student worker position
Makes purchases for department, staying current in knowledge of LU purchasing policies, procedures, and systems
Reconciles all p-card expenditures
Coordinates travel for department
Tracks student Continuance Gate submissions, decisions, and enrollments
Supports coordination of efforts for departmental promotional activities, including: Cinematic Arts Spring Student Showcase, Department participation in LU CFAW events, Visitor Center-sponsored tours and VIP tours
Assists recruitment efforts, including occasional phone calls to potential students
Assists department personnel as time permits
Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.