Children's Center Office Assistant PTS

Associated Students Inc•Pomona, CA

1d•Onsite

About The Position

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff. ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing. ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students. As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives, and its vision will be co-developed through the teamwork of staff. With a commitment to learning, continuous improvement, and innovation, ASI is looking for a dynamic team member who supports team learning, co-creation, radical candor, psychological safety, growth mindset, and lives out equity, diversity, and inclusion practices.

Requirements

Certification in Pediatric CPR/AED and First Aid within 30 days of employment (provided by ASI)
Demonstrated ability to maintain confidentiality and a diplomatic, professional demeanor
Demonstrated ability to provide friendly customer-oriented service
Ability to perform accurate, detailed work
Ability to work effectively in a team environment
Ability to perceive children’s needs and develop positive relationships
Ability to communicate sensitive information with tact and consideration
Ability to adapt willingly to frequent changes in activity, priorities, and/or work schedules.
Ability to follow written and verbal instructions
Ability to anticipate and diffuse problems and disruptive situations
Ability to satisfactorily complete a background check (including a criminal records check)
Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States.
Student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period.
Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University.
Individuals enrolled only in Extended University are not eligible for hire.
Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term.

Nice To Haves

Experience (paid or unpaid) working with children 5 years and younger, preferred
At least six months working in an office setting or demonstrated ability to follow complex instructions to produce administrative reports, preferred

Responsibilities

Provides high-quality customer service for the Children’s Center, including but not limited to, providing program information, appointment assistance, managing inquiries, and access control
Maintain cash drawer/safe and related responsibilities, including counting in/out, recording sales, and making change
Prepares accurate and timely reconciliations for all department-related procurement credit cards
Assists with managing accurate and timely grant-related tracking records
Assist with grant-related reports to support the operations of the Children’s Center
Assists with managing enrollment packets including but not limited to, distribution, completion assistance, and safeguarding collected information
Assists with special parenting events, programs and services, as needed
Assists with classroom support, in accordance to licensing requirements, as needed
Enforces policies and procedures for safeguarding minors
Provides emergency care and treatment as required until the arrival of emergency medical services
Attends and engages in required orientations, training, and professional development
Performs other related duties as assigned