Childcare Partnership Supervisor (360160)

Lutheran Services Florida • Largo, FL

3d

About The Position

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Childcare Partnership Supervisor who wants to make an impact in the lives of others. Purpose and Impact: The Childcare Partnership Supervisor will have oversight of record-keeping and monitoring systems and development of community child care partnerships. Works in collaboration with Head Start Director, program consultants/managers and community child care providers to deliver Early Head Start (EHS) services. Must meet requirements per Federal Head Start Performance Standards and any local, state and or agency policies and procedures. Participates in the HS/EHS Quality Assurance efforts. Essential Functions: Participates in the design of EHS internal structures, systems and policies. Ensures adequate systems in place to maintain highest quality of EHS services to children and families in compliance with Head Start Performance Standards. Ensures consistency in EHS service delivery with attention to inclusive practices and integration of component areas; encourage continuous improvement of systems. Ensures coordination among service area components, across levels and within the organization. Participates in development of EHS program and Community Child Care interagency agreements and contracts. Prepares annual Program Information Report (PIR) as it relates to EHS. Monitor Child Care Partner (CCP) sites, classrooms and Family Day Care homes ensuring appropriate Infant & Toddler child development equipment, furniture and materials. Maintains inventory list for each child care partner site and family child care home. Monitors children’s files to ensure quality, completeness, and compliance with local, state, and Federal regulations. Monitors Child Care Partner activites, in collaboration with local program partners, ensuring CCP progress towards goal attainment in accredition, state regulations, certification and Health and Safety. Coordinate with content area staff for parent involvement, social services, health, nutrition,disabilities, and education services for compliance. Responsible for conducting follow up conferences with CCP Directors and Educators immediately following onsite visits. Establishes and maintains relationships and collaborations with public school districts, systems of higher education, and other community agencies and partners. Attends interagency organizational and planning meetings as appropriate. Participates in professional development activities and organized community events for Inkind and community awareness. Participates in the development of collaborations and facility development for future expansion of families and/or services. Assists Head Start Director in development of EHS-CCP program budgets. Participates in weekly Case Management Team meetings. Designs and delivers training in areas of expertise. Monitors formal performance appraisals and professional development training plans for each EHS-CCP. Designs the EHS CCP staff Training and Technical Assistance Plan and works in collaboration with Program leadership staff to incorporate into the larger grant overall T&TA plan. In collaboration with Program leadership, leads the design and ongoing grant application process specific to the EHS service area. Monitors Child Care Partners required license and education credentials for in accordance with LSF Children and Head Start Services policies and procedures. Monitor Child Care Partner required health & TB screenings. Initiate and process for verification of all purchases or expenditures, including but not limited to, consultants, Child Care Provider attendance (training) and purchase orders. Interact with members of the community, other agencies and Policy Council as needed. Makes regular formal presentations to parents, staff, and community groups to provide information and ensure collaboration and promote advocacy. Maintains strict confidentiality with respect to Early Head Start children, families and staff in accordance with established policies and procedures. Attends all workshops and meetings as deemed necessary by the supervisor. Attends all required staff and parent meetings and activities. Perform other duties as assigned. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above.

Requirements

• Minimum of a Bachelor’s Degree in Early Childhood Education, Business Administration, Business Management or a related field. Master’s degree preferred.
• Minimum five years professional leadership/management and supervisory experience preferably in an educational non-profit.
• Significant experience in administration, including balancing regulatory requirements with budget constraints and growing community needs.
• Head Start Early Head Start and EHS-CCP experience preferred.
• Preschool CLASS (Classroom Assessment Scoring System) Certification within 6 months from date of hire and maintain certification/reliability renewal annually.
• Infant/Toddler CLASS Certification within 6 months from date of hire and maintain certification/reliability renewal annually, if applicable.
• Successful completion of a Level II background screening and drug screening prior to hiring.
• Ability to determine and prioritize demanding workload while being flexible to emergent/unplanned needs and situations.
• Significant decision making and problem solving in many areas including the allocation of resources to program components, supervisory issues, scheduling and provision of program services.
• Ability to handle highly stressful and sensitive situations in a professional manner.
• Ability to interpret and implement complex policies and regulations.
• Ability to work independently and maintain professional boundaries and confidentiality.
• Ability to exercise tact and discretion in all employee interactions.
• Frequent sitting for long periods using computer keyboard, telephone and other office machines.
• Strong organization and time management skills, ability to meet tight deadlines.
• Occasional standing to file documents, make copies, faxing etc.
• Strong knowledge of theories and practices of Early Childhood Education/Development and Family/Social Services with focus on Infant/Toddler development.
• Experience in design and delivery of training.
• Intermediate to advanced computer skills, including internet and e-mail.
• Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines.
• Able to sit, stand, and walk for long periods of time
• Able to travel to child care sites, meetings, and events
• Able to lift and carry up to 25 pounds occasionally
• Can use a computer, phone, and office equipment
• Has good hand coordination for writing and handling paperwork
• Can speak and hear clearly for effective communication
• Has good vision for reading and computer work
• Comfortable working in offices, classrooms, and community settings
• May be exposed to childhood illnesses, outdoor weather, and classroom noise
• Able to handle multiple tasks and stay calm under pressure
• Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Nice To Haves

• Master’s degree preferred.
• Head Start Early Head Start and EHS-CCP experience preferred.
• Bilingual preferred: English/Spanish or English and other languages present in the local area.

Responsibilities

• Participates in the design of EHS internal structures, systems and policies.
• Ensures adequate systems in place to maintain highest quality of EHS services to children and families in compliance with Head Start Performance Standards.
• Ensures consistency in EHS service delivery with attention to inclusive practices and integration of component areas; encourage continuous improvement of systems.
• Ensures coordination among service area components, across levels and within the organization.
• Participates in development of EHS program and Community Child Care interagency agreements and contracts.
• Prepares annual Program Information Report (PIR) as it relates to EHS.
• Monitor Child Care Partner (CCP) sites, classrooms and Family Day Care homes ensuring appropriate Infant & Toddler child development equipment, furniture and materials.
• Maintains inventory list for each child care partner site and family child care home.
• Monitors children’s files to ensure quality, completeness, and compliance with local, state, and Federal regulations.
• Monitors Child Care Partner activites, in collaboration with local program partners, ensuring CCP progress towards goal attainment in accredition, state regulations, certification and Health and Safety.
• Coordinate with content area staff for parent involvement, social services, health, nutrition,disabilities, and education services for compliance.
• Responsible for conducting follow up conferences with CCP Directors and Educators immediately following onsite visits.
• Establishes and maintains relationships and collaborations with public school districts, systems of higher education, and other community agencies and partners.
• Attends interagency organizational and planning meetings as appropriate.
• Participates in professional development activities and organized community events for Inkind and community awareness.
• Participates in the development of collaborations and facility development for future expansion of families and/or services.
• Assists Head Start Director in development of EHS-CCP program budgets.
• Participates in weekly Case Management Team meetings.
• Designs and delivers training in areas of expertise.
• Monitors formal performance appraisals and professional development training plans for each EHS-CCP.
• Designs the EHS CCP staff Training and Technical Assistance Plan and works in collaboration with Program leadership staff to incorporate into the larger grant overall T&TA plan.
• In collaboration with Program leadership, leads the design and ongoing grant application process specific to the EHS service area.
• Monitors Child Care Partners required license and education credentials for in accordance with LSF Children and Head Start Services policies and procedures.
• Monitor Child Care Partner required health & TB screenings.
• Initiate and process for verification of all purchases or expenditures, including but not limited to, consultants, Child Care Provider attendance (training) and purchase orders.
• Interacts with members of the community, other agencies and Policy Council as needed.
• Makes regular formal presentations to parents, staff, and community groups to provide information and ensure collaboration and promote advocacy.
• Maintains strict confidentiality with respect to Early Head Start children, families and staff in accordance with established policies and procedures.
• Attends all workshops and meetings as deemed necessary by the supervisor.
• Attends all required staff and parent meetings and activities.
• Perform other duties as assigned.

Benefits

• Medical, Dental and Vision
• Telehealth (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Manager