Child Nutrition Finance Clerk

San Angelo ISD•San Angelo, TX

1d•Onsite

About The Position

Ensure the efficient daily operation of the child nutrition office and provide clerical services. Maintain financial records for the Child Nutrition programs. Compile and maintain records of quantity, type, and value of supplies stocked in Child Nutrition Department.

Requirements

High School Diploma or GED
Proficient computer skills to develop spreadsheets, databases, and perform word processing
Proficient file maintenance skills
Effective communication (verbal and written), organizational, and interpersonal skills
Knowledge of basic accounting principles
Three years related experience and/or training; or equivalent combination of education and experience

Nice To Haves

Knowledge of National School Lunch and Breakfast regulations

Responsibilities

Comply with all policies and procedures; board policies; internal controls; and state, local, and federal laws and regulations as they pertain to the financial affairs of the district.
Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace.
Act in an ethical and honest manner in all business transactions of the district.
Maintain confidentiality of all data, files, and general financial information of the District.
Safeguard against unauthorized access to assigned computer system and electronic data.
Assist in reconciling and balancing revenue, concessions, and special functions accounts.
Verify bank deposits, including monitoring and ensuring correct entries.
Verify, allocate, and post details of business transactions to subsidiary accounts in journals or computer files from documents such as cafeteria daily records and printouts.
Summarize details in separate ledgers or computer files and transfer data to general ledger.
Assist with preparation and entry of budget information, program evaluations, financial reports, and computer audits.
Assist with preparing summer meal program financial reports and journal entries for payroll.
Assist with other duties and projects as needed
Post transactions to inventory system including receivables, requisitions, shipping orders and adjustments.
Assist in estimating quantities for warehouse inventory items and coordinate with the warehouse supervisor to initiate price quotes and purchase requests to maintain stock.
Notify and schedule arrangements for inventory audit.
Process concession inventory and vendor orders.
Review campus requisitions and evaluate appropriate quantities and products for shipping.
Prepare grocery and milk delivery schedules, consolidate and submit orders to vendors for campuses and concessions.
Compare inventories to records such as sales orders, production records, or purchase invoices to obtain current inventory.
Verify clerical computations against physical count of stock and adjust errors in computation or count, or investigate and report reasons for discrepancies.
Process purchase orders
Participate in inventory meetings as scheduled
Compile and analyze reports to show statistics such as cash receipts, receivables, profits and losses, and other pertinent information.
Prepare correspondence, memos, forms, requisitions, and reports as needed or requested.
Perform routine office duties and assist in processing mail and information.
Prepare reports and gather data from sites on all inventory including food, supply and equipment needs.
Lead and assist in preparing reports including annual inventory, commodity inventory, usage and inventory quantity and price lists.
Assist with free and reduced applications, determine eligibility status, and notify household of eligibility as needed.
Assist in the verification process for free and reduced benefits, including selection, notification, and verification of income for selected households.
Answer incoming calls, take reliable messages, and route to appropriate staff.
Assist with questions and requests within level of responsibility.
Keep informed of and comply with policies, laws, and regulations concerning job functions.
Participate in training programs, staff meetings, and special events as assigned, including assisting in preparing and planning for these events, as needed.