Chief of Staff
About The Position
POSITION SUMMARY: Reporting to the President & CEO, and in partnership with the Chief Operating Officer, the Chief of Staff serves on the organization’s leadership team and helps coordinate and/or lead its highest priority projects, with a focus on institutional transformation and accountability. They also support functions relating to Board and external stakeholder engagement. Essential Duties: Key responsibilities include but are not limited to: Ensure that progress is being made on priority initiatives and that projects and tasks are followed up on as directed by the President Coordinate with the Project Management Office to help ensure that feedback from the President is incorporated accurately and that project scopes, schedules, and delivery commitments are clear Anticipate issues as well as identify potential opportunities and proactively develop plans to address them Assess inquiries and meeting requests to the President as well as the Board Chair and determine the proper course of action Ensure that preparation and planning for board meetings is carried out effectively; provide support to Board Members as requested Develop detailed briefings for the President to prepare for both internal and external meetings and events Develop project scopes, schedules, and budgets and oversee their implementation; perform the same duties for other tasks as requested by the President Help develop and maintain excellence in customer service across the organization both for staff (e.g., procurement process) and the public (e.g., responding to concerns) Provide communication support including drafting memos, presentations, external communications, and social media posts Assist with the maintenance of contact mailing lists and other recordkeeping functions Provide executive support to enable smooth operations, including meeting organization, agenda development, minutes drafting, calendar management, filing, document management Education and Experience: A Bachelor’s Degree is required. At least five (7) years of experience developing and executing projects to improve organizational operations, with a preference for candidates who have demonstrated experience (1) on an organization’s executive team, (2) in the public sector, and (3) with external stakeholders. Competencies: Leadership - Establishes and guides a team effort that promotes a common goal Persistent – sees projects through to completion, persevering even when faced with barriers or obstacles Empowers Others - Gives employees confidence and allows freedom to complete tasks Emotional Intelligence – the ability to regulate own emotions and understand the emotions in others Innovative – seeks novel ways to improve Skills: Highly organized and attentive to details Must have excellent communication skills (verbal and writing) Proficiency in MS Word, Excel, and PowerPoint Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Battery Park City Authority is an Equal Employment Opportunity Employer. All qualified people with disabilities are encouraged to apply.
Requirements
- A Bachelor’s Degree is required.
- At least five (7) years of experience developing and executing projects to improve organizational operations
- Highly organized and attentive to details
- Must have excellent communication skills (verbal and writing)
- Proficiency in MS Word, Excel, and PowerPoint
Nice To Haves
- demonstrated experience (1) on an organization’s executive team
- demonstrated experience (2) in the public sector
- demonstrated experience (3) with external stakeholders
Responsibilities
- Ensure that progress is being made on priority initiatives and that projects and tasks are followed up on as directed by the President
- Coordinate with the Project Management Office to help ensure that feedback from the President is incorporated accurately and that project scopes, schedules, and delivery commitments are clear
- Anticipate issues as well as identify potential opportunities and proactively develop plans to address them
- Assess inquiries and meeting requests to the President as well as the Board Chair and determine the proper course of action
- Ensure that preparation and planning for board meetings is carried out effectively; provide support to Board Members as requested
- Develop detailed briefings for the President to prepare for both internal and external meetings and events
- Develop project scopes, schedules, and budgets and oversee their implementation; perform the same duties for other tasks as requested by the President
- Help develop and maintain excellence in customer service across the organization both for staff (e.g., procurement process) and the public (e.g., responding to concerns)
- Provide communication support including drafting memos, presentations, external communications, and social media posts
- Assist with the maintenance of contact mailing lists and other recordkeeping functions
- Provide executive support to enable smooth operations, including meeting organization, agenda development, minutes drafting, calendar management, filing, document management
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
