Chief of Staff

Xsolla • Los Angeles, CA

9d

About The Position

We are looking for a Chief of Staff who is strategic, detail-oriented, and a natural leader to join our Executive Leadership team. The best candidate will be someone who thrives in a fastpaced, highly collaborative, and exceptionally dynamic setting and is excited to coordinate strategic initiatives, advise the CEO, and drive operational excellence across the organization. Strong organizational skills, executive communication skills, and strategic thinking are essential, along with experience in executive support, operations management, and cross-functional team leadership. The ability to manage multiple high-priority projects, adapt to changing priorities, and represent senior leadership will be key to your success in this role. If you’re passionate about driving operational efficiency and strategic alignment and love supporting developers in bringing their games to market, we would love to hear from you!

Requirements

• Bachelor’s degree or foreign equivalent in Business Administration, Communications, Marketing, or related field, plus two (2) years of experience as an Executive Assistant or related occupation.
• Office productivity tools: Confluence, Jira, Miro, Slack, and Microsoft Teams; Microsoft Office Suite (Outlook, Excel, and PowerPoint) and Google Workspace (Docs, Sheets, Calendar, and Slides) to manage executive calendars, prepare reports, and coordinate documentation and presentations.
• Customer Relationship Management (CRM) and Project Management Platforms: Salesforce and project management platforms (Asana and Trello) to support cross functional communication and track internal initiatives.
• Travel and expense management systems: managing complex travel schedules and processing expense reimbursements through SAP Concur and Expensify, ensuring compliance with company policy and timely submission of documentation.
• Corporate event planning and logistics: coordinating executive meetings, offsites, and company-wide events, including scheduling, vendor relations, budgeting, and execution logistics using Excel and Google Sheets.
• Document and contract workflow systems: overseeing the execution and management of sensitive internal documents and contracts using tools like DocuSign, Dropbox, and SharePoint, ensuring version control, secure storage, and timely follow-ups.
• Operational reporting and data support: compiling internal reports, project trackers, and business summaries in Excel and Google Sheets to support decision-making by senior leadership

Responsibilities

• Coordinate the execution of strategic initiatives to ensure alignment with company objectives.
• Act as a strategic advisor to the CEO, providing insights, proposing solutions, and assisting with decision-making.
• Plan and direct all administrative, financial, and operational activities for the organization’s CEO.
• Oversee and streamline agency operations and procedures.
• Prepare and compile documents for board meetings, leadership meetings, and other executive needs.
• Manage a multidisciplinary team, fostering a culture of collaboration and high performance.
• Represent the CEO in meetings and in communications with internal and external stakeholders.

Benefits

• 100% company-paid medical, dental, and vision plans
• Unlimited Flexible Time Off
• Personalized career roadmap
• Professional development through training and educational opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive