Chief of Staff

German Marshall Fund Of The US•Washington, DC

16d•Onsite

About The Position

The Chief of Staff to the President serves as a senior leader within the Executive Office and is responsible for overseeing and coordinating the strategic, administrative, operational, governance, and financial affairs of the President’s Office. Reporting directly to the President, the Chief of Staff supports organizational decision-making, strengthens coordination across GMF’s offices and functions, and ensures that institutional priorities are translated into actionable plans and effectively executed. The Chief of Staff serves as the President’s primary coordinator for cross-cutting institutional priorities, ensuring that organizational goals are clearly communicated, strategically aligned, and effectively advanced across GMF’s programs, offices, and administrative functions. The role provides leadership and oversight for strategic initiatives, executive operations, board engagement, institutional partnerships, and cross-functional coordination, enabling the President to focus on the highest-value opportunities and decisions. Rather, it is a senior coordination and operational leadership role responsible for helping the President and Executive Office manage complex institutional priorities, governance obligations, and organizational execution. The Chief of Staff is responsible for building and managing the systems, processes, and operating rhythms that support the President’s agenda, facilitate the flow of information into and out of the Executive Office, and strengthen organizational alignment and accountability. The successful candidate will bring significant experience supporting senior executives in complex organizations and possess the judgment, credibility, and leadership skills necessary to navigate sensitive issues, manage competing priorities, and drive institutional progress. The Chief of Staff may represent the President, as delegated, in meetings with senior internal and external stakeholders and may assess new project ideas, proposals, or institutional opportunities to determine whether they align with GMF’s strategic direction, organizational priorities, and available capacity.

Requirements

Demonstrated ability to translate strategic priorities into actionable plans, drive execution, and achieve results across complex organizations.
Exceptional judgment, discretion, and political acumen, with the ability to navigate complex organizational dynamics and sensitive issues.
Proven ability to build consensus, influence decision-making, and drive alignment across teams and stakeholders without direct authority.
Experience designing and implementing systems, processes, and operating rhythms that support executive decision-making, information flow, accountability, and organizational effectiveness.
Strong communication skills, including formal written materials, presentations, speeches and talking points.
Understanding of nonprofit governance and experience working with governing boards, executive committees, or trustees.
Experience leading organizational change, managing ambiguity, and guiding teams through periods of growth, transition, or transformation.
Communicate effectively and diplomatically with staff and external contacts at all levels, while also maintaining confidentiality.
Exceptional project management and organizational skills, with the ability to manage multiple priorities, competing deadlines, and complex stakeholder relationships.
Demonstrated ability to build trust, foster collaboration, and cultivate productive relationships across diverse teams, functions, and stakeholder groups.
Unquestionable integrity and a commitment to ethical leadership, accountability, and responsible stewardship of organizational resources and relationships.
A service-oriented leadership style, with a commitment to supporting the success of others, removing barriers to progress, and advancing organizational goals through collaboration and influence.
Ability to assess project proposals, institutional opportunities, and operational issues through the lens of strategic fit, resource implications, organizational capacity, and reputational impact.
Strong understanding of executive office operations, board support, governance coordination, stakeholder management, and cross-functional project execution.
Bachelor’s degree required.
Minimum of 10 years of progressively responsible leadership experience in international affairs, higher education, philanthropy, public policy, public affairs, government, nonprofit management, executive office operations, or organizational administration.
Demonstrated experience supporting senior executives and leading complex, cross-functional initiatives in a mission-driven organization.
Experience serving as a Chief of Staff, Deputy Chief of Staff, or comparable senior coordination and operational leadership role strongly preferred.
Demonstrated success in building organizational systems, managing strategic priorities, driving execution, and improving coordination across multiple teams and stakeholders.
Experience working with governing boards, donors, senior government officials, and external partners is strongly preferred.
Experience managing executive operations, governance support, budget administration, stakeholder coordination, and institutional initiatives is strongly preferred.

Nice To Haves

An advanced degree in public policy, international affairs, public administration, business administration, higher education leadership, organizational leadership, or a related field is preferred.
Knowledge of international affairs, philanthropy, higher education, public policy, or nonprofit organizations is desirable.
While knowledge of transatlantic affairs and international policy issues is desirable, it does not substitute for demonstrated leadership, management, and organizational effectiveness experience.

Responsibilities

Partner with the President to develop, refine, and advance GMF’s strategic priorities and institutional objectives.
Serve as a strategic advisor and thought partner, helping anticipate opportunities, identify emerging risks, and support executive decision-making.
Drive coordination and accountability for key organizational initiatives, ensuring alignment across programs, offices, and administrative functions.
Establish and manage systems for tracking priorities, decisions, commitments, and follow-up actions to support execution of the President’s agenda.
Develop planning rhythms, reporting protocols, and communication processes that improve the flow of information across the Executive Office, leadership team, staff, and key stakeholders.
Lead special projects and organizational initiatives on behalf of the President, including cross-functional efforts requiring executive sponsorship and coordination.
Support the President in managing institutional change, fostering alignment, and communicating strategic priorities across the organization.
Help the President assess new project ideas, institutional proposals, and cross-functional initiatives to determine whether they are aligned with GMF’s substantive direction, strategic priorities, organizational capacity, and resource considerations.
Advise the President on cross-cutting policy, procedural, operational, and organizational matters that require coordination across multiple pillars, cost codes, offices, or stakeholder groups.
Build and lead the systems, processes, and operating rhythms that enable the President's Office to function effectively and support execution of the President's priorities.
Direct the development and coordination of executive briefings, stakeholder intelligence, and decision-support materials to ensure the President is fully prepared for strategic engagements, governance responsibilities, public appearances, and external meetings.
Manage the execution of Executive Office priorities and special initiatives, monitoring progress, coordinating stakeholders, and ensuring follow-through on key commitments and decisions.
Oversee the administration of the Executive Office, including budget management, executive support functions, travel, scheduling, and operational processes.
Supervise the Executive Assistant and ensure the smooth execution of administrative operations, including travel, scheduling, expenses, and logistics.
Provide day-to-day leadership for Executive Office operations, including work planning, priority management, internal coordination, process improvement, and resource stewardship.
Coordinate the administrative, operational, and financial affairs of the President’s Office, ensuring that Executive Office systems and practices support timely decision-making, accountability, and effective organizational execution.
Oversee Executive Office budget administration, expense management, vendor coordination, and operational planning in partnership with Finance and other teams.
Supervise Executive Office personnel and coordinate external consultants, vendors, or project-based resources supporting Executive Office priorities, as applicable.
Serve as a trusted representative of the President in managing sensitive stakeholder relationships, ensuring effective communication, follow-up, and coordination with Board members, donors, government officials, partners, and internal leaders.
Support the President in fostering organizational alignment, leadership accountability, and a culture of collaboration, service, and high performance.
Partner with the President and Development team to support engagement with major donors, foundations, corporations, and strategic partners.
Support Board of Trustees engagement on behalf of the President, including meeting preparation, drafting memos and talking points, trustee communications, and follow-up on Board priorities.
Cultivate relationships with policymakers, partners, and thought leaders to strengthen GMF's network and identify opportunities for collaboration and growth.
Represent the President and GMF, as appropriate, in meetings, events, and strategic engagements.
Support the President's participation in major conferences, convenings, and public engagements to maximize GMF's visibility, influence, and impact.
Accompany the President on select domestic and international travel, ensuring effective preparation, stakeholder coordination, and follow-up on key meetings and engagements.