Chief of Staff

New York University • New York, NY

14d • $145,000 - $185,000

About The Position

The Chief of Staff serves as the principal advisor to the Dean and the primary connective tissue for Gallatin’s administrative leadership. Working closely with the Dean, the Chief of Staff ensures that the school’s resources, spaces, and personnel align seamlessly with its core values. At its heart, this role is about cultivating community, driving alignment, and stewarding Gallatin’s unique legacy. The Chief of Staff leads the Events, Culture (Gallery, Theater), Communications, and Enrollment teams. They also oversee the Office of the Dean. The Chief of Staff ensures that Gallatin’s story is told cohesively, its cultural spaces are activated intentionally, and its student recruitment brings students to Gallatin who understand its distinctive nature and will thrive here. The Chief of Staff ensures that the staff and administrators serving Gallatin are aligned with the Dean’s strategic priorities, and engaged appropriately in shared school goals.

Requirements

• Bachelor's Degree
• 7+ years of increasing responsibility in academic administration, government or comparable setting.
• Prior experience with operational and staff supervision.
• Ability to exercise sound judgment and excellent discretion.
• Able to maintain confidentiality.
• Ability to develop, implement and interpret policies and procedures.
• Excellent organizational, conflict resolution, and problem-solving skills.
• Strong research, writing and presentation skills.
• Ability to communicate sensitive information diplomatically both orally and in writing to individuals at all levels.
• Ability to work collaboratively with a wide variety of stakeholders in a multi-constituency environment.
• Ability to lead diverse, inter-departmental initiatives and manage and prioritize complex projects.
• Ability to forge partnerships, build relationships, and garner support from community and external constituencies to ensure that people and departments work together smoothly.
• Advanced word processing, database, and spreadsheet software, and online and traditional information databases.
• Basic skills in budgeting and financial analysis.

Nice To Haves

• Master's Degree
• Experienced higher education professional
• Energized by a non-traditional, artistically rich, and intellectually demanding environment
• Matches the intellectual curiosity of the community
• Related experience in executive support, higher education administration, or strategic project leadership
• Exceptional oral and written communication skills
• Ability to write nuanced policy and strategy documents
• Excels at cultivating authentic relationships across a diverse matrix of faculty, staff, and students
• Thrives under pressure
• Navigates changing priorities with agility
• Demonstrates sound independent judgment
• Innate capacity for collaboration
• Deep sense of empathy
• Mature judgement

Responsibilities

• Serves as the principal advisor to the Dean and the primary connective tissue for Gallatin’s administrative leadership.
• Ensures that the school’s resources, spaces, and personnel align seamlessly with its core values.
• Cultivates community, drives alignment, and stewards Gallatin’s unique legacy.
• Leads the Events, Culture (Gallery, Theater), Communications, and Enrollment teams.
• Oversees the Office of the Dean.
• Ensures that Gallatin’s story is told cohesively.
• Ensures cultural spaces are activated intentionally.
• Ensures student recruitment brings students to Gallatin who understand its distinctive nature and will thrive here.
• Ensures that the staff and administrators serving Gallatin are aligned with the Dean’s strategic priorities, and engaged appropriately in shared school goals.
• Acts as a trusted partner and sounding board to the Dean, providing structural oversight, background analysis, and creative problem-solving.
• Co-writes policy briefs and represents the Dean on critical internal and cross-school committees.
• Manages sensitive or confidential inquiries with discretion.
• Acts as an ambassador for the Dean for various constituencies internal and external to the school.
• Directs the daily administrative engine of the Office of the Dean.
• Supervises staff, manages workflows, and leads annual budget planning and resource allocation for the areas the role oversees.
• Partners with the Chief Administrative Budget Officer to make recommendations on organizational design.
• Ensures cross-functional coordination across the school administration.
• Helps design and curate intentional, community-building experiences throughout the academic year.
• Ensures gatherings like the annual Faculty Retreat and seasonal Staff Meetings are meaningful, inclusive, and collaborative.
• Provides selective, informal coaching and mentorship to administrators across the school, fostering a supportive workplace culture where individuals can thrive and grow.

Benefits

• New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's worldwide experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive